philrob
2012-06-21, 04:11 AM
At present, if I get an email with an invoice attached, I print the invoice for the accountants, save the invoice to my reference --> accounts folder and then archive the mail.
Net result 2 copies of the invoice on my SSD (which isn't as big as a HDD) and a physical copy in the folder (the accountants still like a physical copy)
One option is to bin the email rather than archive it.
Another is to stick it into a 'wait and then bin' folder with a purge of anything over x months
A third could be to strip the attachments and archive just the text (so there is a record of correspondence happening)
What do other people do? What is best practice?
TIA
Net result 2 copies of the invoice on my SSD (which isn't as big as a HDD) and a physical copy in the folder (the accountants still like a physical copy)
One option is to bin the email rather than archive it.
Another is to stick it into a 'wait and then bin' folder with a purge of anything over x months
A third could be to strip the attachments and archive just the text (so there is a record of correspondence happening)
What do other people do? What is best practice?
TIA