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davidamis 2011-05-25 04:35 PM

Complete Keyboard Shortcuts for OmniFocus
The [URL=""]keyboard shortcuts[/URL] document that the OmniGroup has created for OmniFocus has most keyboard shortcuts, but not all. I couldn't find a complete list, so I thought a community-contributed shortcuts documents was needed. I started with the OmniGroup document and added a few items, but I know there are more.

Please contribute! Just post a note to this thread and I'll add it to the list.

Since the symbols for control, option, etc. can't be shown on the forum, I've replaced them with <control>, <option>, etc. When the list is really complete (with your help), the symbols can be put back for a PDF version of the list.

[CODE]The Complete OmniFocus Keyboard Shortcuts

Page 0
Not covered in the original Omnigroup document:

Focus/Selection Legend:
Some keyboard shortcuts will do different things depending on the current focus (sidebar or main) and selection (item or text). If you see <item> as part of a keyboard shortcut, then the keyboard shortcut only works if the entire item, rather than some text in the item, is selected. For example, <item>D means that if you type 'd', and one or more items are selected, the items will be moved down.
Focused on sidebar <sidebar>
Focused on main <main>
Item(s) selected <item>
Text selected (item) <text>
Text selected (in note) <text:note>
<text:note> is almost always the same as <text>, so if you see <text> it usually also applies to <text:note>

Non-menu Keyboard Shortcuts
Switch from text editing to item selected <main><text>ESC
Switch to/fom editing note (1 item selected) <command>'
Hide/show note (multiple items selected) <command>'
all notes in folder/project <sidebar><command>'

Modifier Clicks
Open new window focused on folder or project <option> double-click project or folder
Please contribute more...
Page 1
OmniFocus Keyboard Shortcuts

Return <return>
Shift <shift>
Control <control>
Option <option>
Command <command>
up arrow <up>
down arrow <down>
left arrow <left>
right arrow <right>

Common Shortcuts
Add Action Return (except <item:note>)
New Window <option><command>N
Synchronize with Server <control><command>S
Clean Up <command>K
Planning Mode <command>1
Context Mode <command>2
Inbox <option><command>1
Quick Entry <control><option>Space

Quick Entry's shortcut can be
customized in Preferences
Column 2

File Menu
Show Quick Entry <command>N
Add Project <shift><command>N
Add Folder <option><shift><command>N
Add Single-Action List <control><shift><command>N
New Window <option><command>N
Import <option><command>I
Export <option><command>E
Synchronize with Server <control><command>S
Synchronize with iCal <option><command>S

Page 2
OmniFocus Keyboard Shortcuts

Edit Menu

Add Child <command>}
Add Aunt <command>{
Move Down <control><command><down> -or- <item>D
Move Right <control><command><right> -or- <item>R
Move Up <control><command><up> -or- <item>U
Move Left <control><command><left> -or- <item>L
Indent <command>]
Outdent <command>[
Group <option><command>L -or- <item><shift>G
Ungroup <item><shift>U
Clean Up <command>K

Insert Time Stamp
Short Date <command>/
Short Date and Time <command>|
Time <command>@
Long Date <option><command>/
Long Date and Time <option><command>|
Column 2
View Menu
Planning Mode <command>1
Context Mode <command>2
Inbox <option><command>1
Focus on Selection <control><command>F
Go to Sidebar/Outline <command>4
Show in Other Mode <option><command>R
Expand All <control><command>9
Collapse All <control><command>0
Expand Rows <command>9
Collapse Rows <command>0
Collapse Rows Completely <option><command>0
Show/Hide Toolbar <option><command>T

Page 3
OmniFocus Keyboard Shortcuts

Quick Entry
Save to Inbox <command>S <command>K
Cancel Without Saving ESC

Quick Entry's shortcuts can be
customized in Preferences

Show Inspectors <shift><command>I
Show Perspectives <control><command>P
New Project/Context in Cell <command><return>

When Selected:
Complete Action/Project <item> Space
QuickLook Attachment Space
Column 2
User-Created Shortcuts
Clippings _____
Quick Entry _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____
________________ _____

historydoll 2011-08-15 02:21 PM

This is fabulous! Thank you. I wish I had something to add :)

emvac1 2011-08-19 06:58 AM

Maybe a bit off topic, but anybody knows a keyboard shortcut to put a project in «on hold» status? Thanks!

RobTrew 2011-08-19 07:53 AM

[QUOTE=emvac1;100744]a keyboard shortcut to put a project in «on hold» status[/QUOTE]

You could assign a shortcut to a script like this, which toggles selected projects back and forth between [I]active[/I] and [I]on hold[/I] status.

[CODE]tell application id "OFOC"
tell front document window of front document
repeat with oPanel in {content, sidebar}
set refProjects to (a reference to (selected trees of oPanel where class of its value is project))
set lngProjects to (count of refProjects)
if lngProjects > 0 then exit repeat
end repeat

if lngProjects < 1 then return
if status of value of first item of refProjects is active then
set status of value of refProjects to on hold
set status of value of refProjects to active
end if
end tell
end tell[/CODE]

emvac1 2011-08-21 09:15 AM

Oh wow this is awesome! Tanks a lot!

historydoll 2011-08-22 06:46 AM

How about a shortcut to make a project repeating?

whpalmer4 2011-08-22 02:13 PM

Given that you have to supply a number of different bits of information when you set up a repeat, it's a bit unclear to me how this proposed shortcut is going to all of your repeating projects repeat in exactly the same fashion?

mlaferle 2012-01-06 09:44 AM

Expanded Notes w/keyboard
When entering a new item, I would like to type the title, context, project, etc, but then I would like to use the keyboard to also type in the expanded note area to add further details for the task. Is there a way to activate the expanded note using the keyboard? I've only been able to click on the paperclip icon on the far right side of the row. Thanks!

whpalmer4 2012-01-06 10:03 AM

Try command-' to edit the note. Do it again when you are done and the note will be closed.

emory 2012-01-06 11:08 AM

FYI, there's a really great Dashkard for OmniFocus:


granin 2012-06-10 09:09 PM

this one
New Project/Context in Cell <command><return>

doesn't work for me. Can you please explain in what conditions (where should be focus) does it work?

whpalmer4 2012-06-10 09:37 PM

[QUOTE=granin;111409]this one
New Project/Context in Cell <command><return>

doesn't work for me. Can you please explain in what conditions (where should be focus) does it work?[/QUOTE]

Any task row in OmniFocus allows you to create a new project or context (as appropriate) by typing in the name of the desired project or context and pressing command-return while in the project or context cell for that row. You may have to add a column to the view to show that cell. Use the View->Columns menu, or click the little gear at the top of the scroll bar at the right side of the main panel.

granin 2012-06-10 10:01 PM

any ideas on how to switch focus to Inspector without using mouse\touchpad?

whpalmer4 2012-06-10 10:22 PM

Don't believe it can be done (in any of the Omni products). Don't find it to be much of an issue, as most things I change frequently in the inspector can be added to the row. YMMV, of course; use Help->Send Feedback to make a feature request.

stinkfatboy 2012-06-12 01:21 PM

There is also a very handy free app called [URL=""]CheatSheet [/URL] that shows keyboard shortcuts for any application including OmniFocus.

MikeyMiller 2013-12-23 01:10 AM

Hi guys,

is there a shortcut to switch focus from sidebar to content and vice-versa?

This one would be really handy for keyboard-users. :-)

Any ideas?

Kind regards

eronel 2013-12-23 06:20 AM

Yes. Cmd-4.

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