OF Task to Mail
 

Hello,

I searched the forums but couldn't find what I was looking for:
Is there a script that will take the selected task in OF and create an email message with the subject of that task and maybe any attachments that it might have?

Can somebody help with this?

The reason I ask for it is that I have lots of tasks that I delegate via email to other people. Now I work in this way:I createad a context for each people and now I send a pdf with all these tasks
Thanks

Send OmniFocus action to mail task
 

Hi Mushudog,

I'm a beginner with applescript but managed to hack together a script for you.

The scipt is largely based on the complete and awaiting reply script by Curt Clifton.

Curt Clifton graciously allowed me to post this modified script which I hope meets your needs.

Regards,

Jhn

[CODE](*

This script will take the currently selected action in OmniFocus and send it to mail, completing that action in OmniFocus and create a new "waiting for action".

The context, action prefix and suffix can be changed by changing the waitingForContext, WaitingPrefix and WaitingSuffix properties respectively.

Script by jhncbrwn (c) 2009

Based on an original script copyright © 2007-2008, Curtis Clifton


This script marks the selected actions as complete and creates new actions in a "Waiting For" context to track replies.

version 0.1, by Curt Clifton

Copyright © 2007-2008, Curtis Clifton

All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

• Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

• Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

version 0.1: Original release*)

--Here you can assign the context, the prefix and suffix
property waitingForContext : "wf"
property waitingPrefix : "Waiting for: "
property WaitingSuffix : "Delegated"

--This configures the date
set dateX to (current date) + (0 * days)
set A to ((month of dateX as number) + 100) as string
set b to ((day of dateX) + 100) as string
set c to ((year of dateX) + 100) as string

tell A
text 2 thru 3
end tell
set mm to result

tell b
text 2 thru 3
end tell
set dd to result

tell c
text 3 thru 4
end tell
set yy to result

set Current_date to dd & "/" & mm & "/" & yy as string

--This creates the new action
set itemTitle to missing value
tell application "OmniFocus"
tell front document
-- Gets target context
set theContextID to id of item 1 of (complete waitingForContext as context)
set theWaitingForContext to first context whose id is theContextID
tell content of document window 1 -- (first document window whose index is 1)
set theSelectedItems to value of every selected tree
if ((count of theSelectedItems) < 1) then
display alert "You must first select an item to complete." as warning
return
end if
repeat with anItem in theSelectedItems
set itemTitle to name of anItem
set theDupe to duplicate anItem to after anItem
set completed of anItem to true
set theNote to note of anItem

-- Configure the duplicate item
set oldName to name of theDupe
set name of theDupe to waitingPrefix & oldName & " (" & WaitingSuffix & " " & Current_date & ")"
set context of theDupe to theWaitingForContext
set repetition of theDupe to missing value
end repeat
end tell
end tell
end tell

--This sends all of it to mail
tell application "Mail"
set accountAddresses to (email addresses of first account)
set fromAddress to first item of accountAddresses
set theMessage to make new outgoing message
set visible of theMessage to true
set subject of theMessage to oldName
set content of theMessage to theNote
activate
end tell[/CODE]

dear Jhn,

Thank you for your time. I tried to run the script but I get an error:
Can't get item 1 of {}.

You need to create a 'Waiting for' context or edit the script to work with your existing waiting context.

@jhncbrwn (and Curt), nice work! I think this will be a useful script for me.

Indeed- works!
It is the most useful script I have!
Thank you all for this!

This script is great! I was thinking for some tweaking if somebody will be willing to do it. For example in the Waiting for context I have other subcontexts for people That I delegate to:
Waiting for: ->George
Waiting for: -> Mary and so on.

It would be great if after running the script a popup window will appear and ask you to select the person you delegate to (from the waiting for context) (the idea came after installing this script here: [url]http://forums.omnigroup.com/showthread.php?t=12541[/url] )

@jhncbrwn...thanks for the great script. I'm impressed with your "beginner" "hack" of a script. If this is what you do as a beginner, I'd be curious to see your expert scripts! I don't even know where to start with AppleScript.

I have some feature requests for your script. Another OF user built a script that sent a task to Inbox w/ a "Waiting For" context...it had two features I'd love to see in your script.
1. It placed the url "link-back" to the sent email into the note field of the action it produced in OF. This is very nice for being able to track my "delegation."
2. It produced a Growl notification (if Growl was installed) notifying of the action being produced in OF...which is reassuring to OCD people like myself

I'm not sure if the url link-back feature is possible in your script, because the OF -> email is opposite the email -> OF direction of his script. But like I said...I have no idea of AppleScripts abilities.

Here are the links to his OF forum post and his blog:
[URL="http://forums.omnigroup.com/showthread.php?t=12810"]http://forums.omnigroup.com/showthread.php?t=12810[/URL]
[URL="http://www.simplicityisbliss.com/2009/06/adding-waiting-for-mail-to-omnifocus-by-applescript/"]http://www.simplicityisbliss.com/2009/06/adding-waiting-for-mail-to-omnifocus-by-applescript/[/URL]

[CODE](*
Waiting For Mails to OmniFocus Script
by simplicityisbliss.com, Sven Fechner

Based on an Outbox Rule in Mail.app this script adds specific messages
to the OmniFocus Inbox with the waiting for context

MailTags (www.indev.ca) is required to define the Outbox Rule to only
create tasks for those outgoing emails that are to be tracked in OmniFocus

The script uses Growl for feedback notification if it is installed and running

*)


--!! EDIT THE PROPERTIES BELOW TO MEET YOUR NEEDS !!--

-- Do you want the actualy mail body to be added to the notes section of the OmniFocus task?
-- Set to 'true' is or 'false' if no
property mailBody : true

-- Text between mail recipient (the person you are waiting for to come back) and the email subject
property MidFix : "to follow up re:"

-- Name of your Waiting For context in OmniFocus
property myWFContext : "Waiting For"

-- !! STOP EDITING HERE IF NOT FAMILAR WITH APPLESCRIPT !! --

--Configuration for Growl messages
property GrowlRun : false
property scriptName : "Waiting For Mails to OmniFocus"
property notifySuccess : "Success Notification"
property notifyFail : "Failed Notification"
property titleSuccess : "Waiting For Mail added"
property titleFail : "Waiting For Mail to OmniFocus FAILED"
property txtSuccess : " added to OmniFocus successfully"
property txtFail : " to OmniFocus to add successfully"
property txtIcon : "OmniFocus"

on perform_mail_action(theData)

--Check if Growl is running
tell application "System Events" to set GrowlRun to (count of (every process whose name is "GrowlHelperApp")) > 0

--Setup Growl
if GrowlRun then tell application "GrowlHelperApp" to register as application scriptName all notifications {notifySuccess, notifyFail} default notifications {notifySuccess, notifyFail} icon of application txtIcon

--Get going
tell application "Mail"
set theMessages to |SelectedMessages| of theData --Extract the messages from the rule
repeat with theMessage in theMessages
set theSubject to subject of theMessage
set theRecipient to name of to recipient of theMessage
set theMessageID to urlencode(the message id of theMessage) of me

-- Check if there is one or more recipients
if (count of theRecipient) > 1 then
set theRecipientName to (item 1 of theRecipient & (ASCII character 202) & "and" & (ASCII character 202) & ((count of theRecipient) - 1) as string) & (ASCII character 202) & "more"
else
set theRecipientName to item 1 of theRecipient
end if

set theTaskTitel to theRecipientName & (ASCII character 202) & MidFix & (ASCII character 202) & theSubject
set messageURL to "Created from message://%3C" & (theMessageID) & "%3E"
set theBody to messageURL
if mailBody then set theBody to theBody & return & return & the content of theMessage

-- Add waiting for context task to OmniFocus
tell application "OmniFocus"
tell default document
set theContext to context myWFContext
make new inbox task with properties {name:theTaskTitel, note:theBody, context:theContext}
end tell
end tell
my GrowlSuccess("Mail: " & theSubject)
end repeat
end tell

end perform_mail_action

on GrowlSuccess(theMessage)
if GrowlRun then tell application "GrowlHelperApp" to notify with name notifySuccess title titleSuccess description theMessage & txtSuccess application name scriptName
end GrowlSuccess

on urlencode(theText)
set theTextEnc to ""
repeat with eachChar in characters of theText
set useChar to eachChar
set eachCharNum to ASCII number of eachChar
if eachCharNum = 32 then
set useChar to "+"
else if (eachCharNum ≠ 42) and (eachCharNum ≠ 95) and (eachCharNum < 45 or eachCharNum > 46) and (eachCharNum < 48 or eachCharNum > 57) and (eachCharNum < 65 or eachCharNum > 90) and (eachCharNum < 97 or eachCharNum > 122) then
set firstDig to round (eachCharNum / 16) rounding down
set secondDig to eachCharNum mod 16
if firstDig > 9 then
set aNum to firstDig + 55
set firstDig to ASCII character aNum
end if
if secondDig > 9 then
set aNum to secondDig + 55
set secondDig to ASCII character aNum
end if
set numHex to ("%" & (firstDig as string) & (secondDig as string)) as string
set useChar to numHex
end if
set theTextEnc to theTextEnc & useChar as string
end repeat
return theTextEnc
end urlencode[/CODE]

Obviously your script is awesome as it is...these are just two features I would personally add if I had the knowledge. If somebody else would give it a whirl...I'd be very appreciative.

Cheers...Brett

I hacked together a few changes...and came up with a script based on jhncbrwn's OF "Task to Email" script and the original "Complete and Await Reply" script by Curt Clifton that jhncbrwn mentioned.

I changed a few of the text notifications to suit my need, and depending on how you look at it added a feature to the scripts:
-I either added email notification to Curt's script...or
-added Growl notification to jhncbrwn's script.

I'm still interested in seeing if a link-back to the email sent can be added to the notes field of the waiting-for action that is generated. I've been unable to cobble one together...but my scripting skills are purely plagiaristic.

Here is my version of the script...based on Curt Clifton's and jhncbrwn's scripts:

[HTML](*
This script marks the selected actions as complete and creates new actions in a "Waiting For" context to track replies.

version 0.1, by Curt Clifton

Copyright © 2007-2008, Curtis Clifton

All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

• Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

• Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

version 0.1: Original release
*)

(*
This string is matched against your contexts to find a context in which to place the new "waiting-for" action. The matching is the same as in the context column in OmniFocus, so you don't need the entire contexxt name, just a unique fragment.
*)
property waitingForContext : "wait"

(*
This string is used as a prefix on the original item title when creating the "waiting-for" action.
*)
property waitingPrefix : "Waiting for: "
property WaitingSuffix : "Emailed:"


--This configures the date
set dateX to (current date) + (0 * days)
set A to ((month of dateX as number) + 100) as string
set b to ((day of dateX) + 100) as string
set c to ((year of dateX) + 100) as string

tell A
text 2 thru 3
end tell
set mm to result

tell b
text 2 thru 3
end tell
set dd to result

tell c
text 3 thru 4
end tell
set yy to result

set Current_date to mm & "/" & dd & "/" & yy as string

(*
The following properties are used for script notification via Growl.
*)
property growlAppName : "Curt's Scripts"
property scriptStartNotification : "Script Began"
property scriptFinishNotification : "Script Completed"
property defaultNotifications : {scriptFinishNotification}
property allNotifications : defaultNotifications & {scriptStartNotification}
property iconLoaningApplication : "OmniFocus.app"

--This creates the new action
set itemTitle to missing value
tell application "OmniFocus"
tell front document
-- Gets target context
set theContextID to id of item 1 of (complete waitingForContext as context)
set theWaitingForContext to first context whose id is theContextID
tell content of document window 1 -- (first document window whose index is 1)
set theSelectedItems to value of every selected tree
if ((count of theSelectedItems) < 1) then
display alert "You must first select an item to complete." as warning
return
end if
repeat with anItem in theSelectedItems
set itemTitle to name of anItem
set theDupe to duplicate anItem to after anItem
set completed of anItem to true
set theNote to note of anItem

-- Configure the duplicate item
set oldName to name of theDupe
set name of theDupe to waitingPrefix & oldName & " (" & WaitingSuffix & " " & Current_date & ")"
set context of theDupe to theWaitingForContext
set repetition of theDupe to missing value
end repeat
end tell
end tell
end tell
if itemTitle is not missing value then
my notify("Completed and Awaiting Reply", itemTitle, scriptFinishNotification)
end if

--This sends all of it to mail
tell application "Mail"
set accountAddresses to (email addresses of first account)
set fromAddress to first item of accountAddresses
set theMessage to make new outgoing message
set visible of theMessage to true
set subject of theMessage to oldName
set content of theMessage to theNote
activate
end tell

(*
Uses Growl to display a notification message.
theTitle – a string giving the notification title
theDescription – a string describing the notification event
theNotificationKind – a string giving the notification kind (must be an element of allNotifications)
*)
on notify(theTitle, theDescription, theNotificationKind)
tell application "GrowlHelperApp"
register as application growlAppName all notifications allNotifications default notifications defaultNotifications icon of application iconLoaningApplication
notify with name theNotificationKind title theTitle application name growlAppName description theDescription
end tell
end notify[/HTML]

Hi,

is it be possible to amend this script to email the user with a list of all tasks due that day or is it a start from scratch job- I'm trying to replicate Toodledo's excellent functionality in this area.

Many thanks



Nick

Another possible approach would be to make a perspective that shows the tasks you want included in the email, call it "Tasks due today" or whatever suits you. This perspective can be opened by visiting the URL omnifocus:///perspective/Tasks%20due%20today and there's support in iCal to run scripts as an alarm. With a bit of tinkering, I think you could have iCal run a script that opens that perspective, uses UI scripting to issue a print command to print to a PDF file that gets handed to Mail and sent to you. You might not have to learn as much about Applescript to go this route, although that's just an off the cuff guess.