Project or Folder?
Suppose I have tasks that look like this:
Administer Web Server - install security patch #123 - add pages for marketing Adminster Database - run backups every night - weekly review of queries Administer App Server - write new credit card interface - test database performance Of course the subitems are nicely categorized into projects or single actions. Originally I set the high level items ("Adminster...") as projects. But since these are ongoing task (hopefully forever, or we'll be out of a job!), it doesn't seem they are tasks that will ever end. So, I'm thinking that maybe these Adminster lines might be better off as folders? I'm a bit of a GTD newbie, and not really understanding (obviously!) how the folders fit in with the concept of projects and subprojects. Any clues appreciated, many TIA!! Mark -- Mark Harrison Pixar Animation Studios |
I make the decision about projects vs. folders pragmatically. If an area of responsibility has a lot of substantial projects under it, I make it a folder. If it tends to have very simple single actions, I create a single-action project for it. Given your examples, I would choose folders. (You can nest folders, so all of yours could be in a "Work" or "Sysadmin" folder, for ease of organizing and focusing.)
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