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-   -   My weekly review Project (http://forums.omnigroup.com/showthread.php?t=12543)

omnibob 2009-05-16 09:52 AM

My weekly review Project
 
The recent thread: "establishing a routine" ('for moving through contexts') inspired me to update my weekly review Project here, which includes a number of Actions that are to 'run through' various Perspectives as part of my WR. In case this is of any help, here it is (obviously anyone using it would modify it to suit their needs). The first three Action Group titles are from David Allen, as well as a few Action titles (Empty my head, Think creatively, etc.). Get David Allen's Weekly Review template free here (requires a login): [url]https://secure.davidco.com/store/catalog/Weekly-Review-p-16165.php[/url]

In the Notes field of Actions like: "Bring computer "in" folder to zero." (from Ethan Schoonover's Kinkless Desktop) , I've placed an alias of that folder, for convenience of opening (those folders are not shown in this text list).

The Project is set to a weekly repeating cycle corresponding to my WR date/time. I don't check it off however; I just re-set the date. (I've put in a request for an optional behavior to mark a repeating Action or Project as complete, reset the date, but don't keep a copy of the completed Action or Project.)

There are four Action Groups. The indented lines are Actions.

Perspective routines calling up other Perspectives can be a very powerful tool. I also look forward to a future enhancement of being able to open a Perspective from an alias(?) in an OF Notes field.

Bob

Project: *Weekly review is completed
[Notes: Alias to davidco Weekly Review template]

Get clear[INDENT] Bring email inbox(es) to zero.
Bring email sent mail to zero.
Collect loose paperwork and put in inbox.
Bring physical inbox to zero.
Bring computer "in" folder to zero.
Bring computer "out" folder to zero.
Bring Downloads folder to zero.
Bring Mail Downloads folder to zero.
Bring OmniFocus Inbox to zero.
Empty my head.[/INDENT]
Get current[INDENT]Clean up Jott entries (transfer, and delete from server).
Review calendar past and future items.
Work through "Next Review" OF Perspective.
Review "Due Soon" OF Perspective.
Review "Flagged" OF Perspective.
Review "IMPORTANT: Due Soon & Flagged" OF Perspective.
Review waiting fors: "WF" OF Perspective.
Review "WF" computer folder.
Review "WF" email folder.[/INDENT]
Get creative[INDENT]Run through Someday OF Perspective.
Run through Maybe OF Perspective.
Think creatively, and add any useful things to my systems.
[/INDENT]
Closing work[INDENT]Empty computer trash (Finder: cmd-shift-delete).
Empty email deleted messages (Mail: cmd-k, then 'enter' to confirm).
Set new due date and time for next weekly review.
Celebrate completion![/INDENT]

csteinbeck 2009-07-20 12:44 AM

Hi Omnibob, very helpful indeed. Two naive questions: What is a purpose of bringing [B]sent[/B] email to zero? Are you filing those into project folders? And second, even more naive :-): Do you start the week with this or do you do the weekly review at the end of your work week?

whpalmer4 2009-07-20 02:13 AM

[QUOTE=omnibob;59938]I also look forward to a future enhancement of being able to open a Perspective from an alias(?) in an OF Notes field.
[/quote]

So, does that mean you're not interested in doing it right now? :-)

In your Library/Application Support/OmniFocus/Perspectives folder you'll find a file for each perspective you've defined. Just drag that file to the notes field and you're all set.

omnibob 2009-07-20 08:13 AM

[QUOTE=csteinbeck;62989]Two naive questions: What is a purpose of bringing [B]sent[/B] email to zero?[/QUOTE]

Good question; simple answer. Since I cc or bcc myself on anything I want to keep a record of, I consider my Sent Mail to be a bit bucket. I empty it to keep my mail quota down, and because it feels clean (the latter is purely psychological, but useful for me).

[QUOTE=csteinbeck;62989]
Are you filing those into project folders? And second, even more naive :-):[/QUOTE]

I do process the mail I cc or bcc myself to the appropriate place: archive, project folder, or move to a database via a script. Sent mail is just trashed.

[QUOTE=csteinbeck;62989]Do you start the week with this or do you do the weekly review at the end of your work week?[/QUOTE]

I do two WR's: work, on Fridays from 1-3pm (the lunch hour buffer from work is additionally nice to create some 'space' before doing the WR.; personal: Sundays from 7-9pm. I have a fresh week to start.

Bob

omnibob 2009-07-20 08:18 AM

[QUOTE=whpalmer4;62992]So, does that mean you're not interested in doing it right now? :-)

In your Library/Application Support/OmniFocus/Perspectives folder you'll find a file for each perspective you've defined. Just drag that file to the notes field and you're all set.[/QUOTE]

I was not aware -- that is truly outstanding, thanks so much! It is a bit more work, and I do change the names of my perspectives sometimes, which would mean re-pointing, but the method you've described is certainly worth implementing, until I can do it directly in the app someday. Thanks.

Bob


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