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enigma2k 2012-11-25 03:09 AM

What happens to attached file once they are completed?

I am wondering what happens to all the pictures, documents, sound files etc that you have attached to projects/actions once they are completed?

Will they all be stored endlessly in your database and on the OmniServer?

whpalmer4 2012-11-25 04:49 AM

Yes, they persist as long as that to which they are attached. The File->Move Old Data to Archive command will migrate projects and actions completed prior to a date you select to a separate local database, or you can simply delete unwanted material periodically. OmniFocus will occasionally suggest use of the Move Old Data to Archive command when there is an accumulation of such detritus.

enigma2k 2012-11-25 11:56 AM

Thank you!

whpalmer4 2012-11-25 12:37 PM

Elaborating a bit more on my original post:

If you are syncing between multiple copies of OmniFocus, you'll want to always do the archiving on the same computer, as the archive is not currently synced. Also, only the Mac application can do archiving.

Retrieving information from the archive is easily done with File->Open Archive. You'll get another window with the archive database, and you can drag and drop in either direction.

The problem with the archive support from my point of view is that it is exclusively date-based. If you have a completed project that you need to keep in your active database, that restricts OmniFocus to archiving only material completed prior to that project. You can archive projects by hand by dragging them to the archive and not doing any date-based archiving, but that loses one of the best features of the archive, which is its ability to harvest completed actions out of incomplete projects. If you've got single action lists full of repeating actions, the archive command can keep them relatively trim.

enigma2k 2012-11-28 02:02 AM

thanks again whpalmer for your insightful post! Makes understanding the archiving feature a lot easier!

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