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Brian 2012-12-03 03:39 PM

Now accepting testing volunteers for the OmniFocus Mail Drop feature
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As I mentioned in a [URL=""]recent thread[/URL], we've been working to improve the OmniFocus experience for folks who do a lot of work on non-Apple platforms.

More specifically, we've been working on an improvement over the "Mail Rule" feature of OmniFocus for Mac, as well as the "send-to-omnifocus" [URL=""]email-processing service[/URL] we run.

Both of the existing methods of turning email into OmniFocus items have some significant drawbacks - we feel the new method should be a lot better for the majority of folks looking to do this.

[B]What is it?[/B]

We call this new feature the "OmniFocus Mail Drop". Unlike previous mail-processing features, we wanted a method that wouldn't require any of your devices to be present in order to add items to OmniFocus, we wanted to add the much-requested better attachment support, and we wanted to reduce the amount of extra work you had to do in order to get your items into OmniFocus as much as possible.

To this end, we implemented the feature as part of the [URL=""]Omni Sync Server[/URL]. Accounts on the server can now have a special email address generated. Any message forwarded or sent to that address will be processed (including attachments) and added to your OmniFocus database right there on the server. (If a spammer gets ahold of your Mail Drop address, we give you a way to generate a new one.)

Note: this does require you to sync your OmniFocus data via our server, but, once the Sync Server processes the mail you send, each of your devices will pick up the new items during their next sync. No link-tapping, and no need to keep any of your copies of OmniFocus for Mac running 24/7 in order to process messages into actions for you.

We've been testing this internally for a while now, and we're just about ready to start giving customers who are willing to provide bug reports and feedback access. Our current plan is to do this next week; we wanted to give forum-goers a heads-up on this now so they can get into the earliest portions of the queue.

[B]Getting Access:[/B]

Just do the following: head over to the [URL=""]Omni Sync Server[/URL] page, and log into your account using the fields in the lower left of the page. (If you don't have an account yet, use that link and the "email address" field to request one.)

Once you log in, scroll down the page until you see the "OmniFocus" section of your account settings. Check the "I'd like to try the Mail Drop beta" box and you're all set. (See attached screenshot.)

Note: this won't give you access to the feature right away; that box adds you to the queue of folks requesting access. Once we give you access, you'll receive an email from the server with more information.

Thanks, everyone!

Clavius 2012-12-03 11:33 PM

Awesome, can't wait to try this.

Animgif 2012-12-04 04:23 PM

Super excited about this!

nick101 2012-12-05 01:34 AM

Good news - many thanks. Looking forward to putting it through its paces

bernd 2012-12-08 01:14 PM

Oh, wow, didn't notice it until I read about it at MacSparky. Looks terrific, thank you!

WilliamGallagher 2012-12-10 04:29 AM

Utterly love this idea. Signed up for the beta before I'd read to the end of the sentence. Looking forward to trying it out.

Brian 2012-12-10 10:24 AM

First couple hundred invites just went out. Assuming nothing blows up, we'll continue adding folks on a daily basis until everyone is in. Thanks to everyone testing this out.

We'll read/respond to posts and questions here, of course, but please send any feedback or suggestions you have to [EMAIL=""][/EMAIL] - stuff does occasionally fall through the cracks here on the forums. Thanks again!

gatorbrit 2012-12-10 05:52 PM

This is the killer feature that got me to finally buy the iPad app. Can't wait to start using it.

pjb 2012-12-10 06:00 PM

couple things
New sync server tasks appear at the top of the Inbox which is not consistent with new tasks via the Quick Entry panel which places them at the bottom of the list. Sorting by Added does not have any effect.

I'm surprised since you've been using it internally that the facility to designate Project, Context, and dates is not present (yet). ie ">p2@c2#2d$5m"

:) Single step remote entry, hurrah!

stephenll 2012-12-11 02:27 PM

I'm surprised since you've been using it internally that the facility to designate Project, Context, and dates is not present (yet). ie ">p2@c2#2d$5m"

Couldn't agree more!

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