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-   OmniFocus 1 for Mac (http://forums.omnigroup.com/forumdisplay.php?f=38)
-   -   Searching for Projects with a Context (http://forums.omnigroup.com/showthread.php?t=22839)

Revearti 2011-12-08 09:47 AM

Searching for Projects with a Context
 
Hi, everyone.

Can OmniFocus search for contexts that are assigned to a completed project?

I have completed projects that are assigned a context. These projects live in a folder called [B]Current[/B]. The actions within these completed projects do not have contexts.

When I use the Search feature in OmniFocus for Mac, I select the [B]Current[/B] folder, and I search for the name of the context and none of the completed projects appear. I have the [B]Availability Filter[/B] set to [B]Completed[/B].

Any ideas? Thanks for your time.

Adam

whpalmer4 2011-12-08 10:18 AM

Two ways:
Go to Project mode via View->Planning Mode. Set the project selector (atop the sidebar) to show Completed projects. Select all of the projects. Focus on those projects by using View->Focus on <selected projects>. Now go to Context mode via View->Context Mode. Select grouping by context. Now go to the context of choice and see the projects there. You can open a given project by selecting the row, then right-clicking and choosing Focus in New Window from the popup menu.

Another way is to install RobTrew's nifty Swiss Army knife of searching, [URL="http://bit.ly/OF-Find2"]Where in OF[/URL]. Directions for doing so can be found [URL="http://forums.omnigroup.com/showthread.php?t=7453"]here[/URL]. A search that would do what you ask:

[code]
projects where ([Completed]) and (name of its context is <txt>)
[/code]
(you'll be prompted for the name of the context).

Revearti 2011-12-08 10:48 AM

Thanks for the reply. I realize why I can't find them, and I'm not sure if this is a bug or not.

I learned in another thread that if you create a project, add actions, then assign a context to the project afterwards, it won't find the completed projects.

If you create a project, assign a context, then add actions, it will then discover the completed project.

Have you experienced this as well?

whpalmer4 2011-12-08 11:27 AM

Can you give me a reference to this thread?

You can't find them with search because search doesn't search the context field, it only searches the action name field and the notes field.

Revearti 2011-12-08 11:33 AM

Thanks for clarifying how the search bar works. I'm going to start making notes for who is assigned to the projects instead of assigning the project to a context representing the person's name.

As for the thread, they were talking about the iPad, but I get the same results on the Mac.

[url]http://forums.omnigroup.com/showthread.php?t=22440&highlight=completed+projects+context[/url]

whpalmer4 2011-12-08 12:08 PM

What that thread is discussing is whether or not contexts get inherited retroactively (they don't). Nothing to do with searching...

Revearti 2011-12-08 12:38 PM

I apologize for the tangent. After you gave me this first example, I was wondering why I couldn't see any of the completed projects after clicking [B]context[/B] on the final step. Then I referenced that thread with your suggestion on creating the [B]context[/B] first before creating actions.

I don't want to confuse the readers of this thread since it's about searching. Thank you for explaining that you can't search the contexts.

I made a mistake in my last post. I'm able to see the completed actions because I forgot when I assign a context to a project and create actions, it assigns that context to the actions. So, forgot my previous post.

Your first tip lead me into a new problem, and it won't show the completed projects after clicking the desired [B]context[/B] on the final step.

- I select Projects Mode, then [U]Project Filter[/U] Completed.
- I highlight four projects in the [U]Project Filter[/U] field.
- I click Focus.
- I select Contexts Mode, then [U]Grouping[/U] Context & [U]Availability Filter[/U] Completed
- Finally, I click the context, but I do not see any of the projects that were completed and associated with that context. Am I missing something?

[QUOTE=whpalmer4;104864]Two ways:
Go to Project mode via View->Planning Mode. Set the project selector (atop the sidebar) to show Completed projects. Select all of the projects. Focus on those projects by using View->Focus on <selected projects>. Now go to Context mode via View->Context Mode. Select grouping by context. Now go to the context of choice and see the projects there. You can open a given project by selecting the row, then right-clicking and choosing Focus in New Window from the popup menu.[/QUOTE]

whpalmer4 2011-12-08 12:43 PM

In your preferences, on the bottom of the Data section, do you have "In Context Mode: [] Show Projects and Action Groups" checked or unchecked? If it is checked, they should appear. If not, they won't.

Revearti 2011-12-08 12:56 PM

Yes!! I love you!! Thanks!! Everything is working now. It was unchecked. I just checked it, and I see the projects I was looking for. :)

Thanks for all of your help today. :)


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