Can multiple people/phones sync to the same database? [Answer: Yes, with caveats.]
 

Okay, so I've been here for a while and it might be lack of coffee or something but I haven't found a clear statement saying that OmniFocus is capable of syncing its database on 2 or more Macs on a network.

(I need it to sync with 5 Macs, all of them opening the same database at the same time. Plus, I need the same database to run on 3 iPhones)

I really like this application and I have personally been using it for some months and I think it could solve some "Getting Things Done" problems for my office. The thing is I have been using 1.1 which won't let me open the same file in two different computers.

You see, in total honesty I am between buying Daylite or OF for my office workflow. I have studied Daylite for a while but it seems to... "anal" for me. I see it is very complete but a little too complex and I think it will never be up to date because of its complexity.

Now, the thing I need to know is if the OF database can be opened and edited in this 8 devices at the same time (and I really don't care for MobileMe syncing, we can sync todo entries made on the iPhone when we get to work).

If IT IS possible, I have more dumb questions:

1. Five licenses are needed for Macs?
2. Are they sold in a cheaper bundle pack for five?
3. Is there a bundle price for iPhone?

I don't know of any hard limits, though there may be some practical limits depending on how the devices are used. For the database auto compaction to happen, all the devices need to periodically be synced together, and that might be a bit inconvenient to make happen. I don't think it needs to be a showstopper, however, as you can force the compaction to happen manually if necessary.

You do need to be careful about how you use this system. Everyone will be using the same database, and it is a "last one in wins" system, so if two or more clients change the same item, the last version of the change to be synced is the one that will be kept going forward, and there is no warning of a collision, or logging of who contributed the change. It really isn't intended as groupware at present. If everyone is going to have their own folder of projects and never do anything but look at other people's projects, this may not be as much of an issue, but even then I'm not willing to bet that there won't be some bumps. I think your odds of success would be higher doing this with 8 people that really understood the program and how the sync works, and with 8 people that didn't quite get it, Murphy might make an occasional appearance.

How much data are you planning to have in this system? It has been suggested that about 1,000 actions is a good target to stay under for best performance, and if you have 8 independent users of this database, that's an average of only 125 or so. The system shouldn't suddenly fall over dead at 1,001 (Omni's CEO mentioned at one point that he had 1200+ actions in his without undue difficulty on the iPhone), but the iPhone client will be working up a bit of a sweat as the database grows :)

If you are using the Bonjour syncing, you'll want to be sure that the machine hosting the database (one of the desktops) is always on and running OmniFocus or no one will be able to sync.

As for discounts, you'd be eligible for the standard discount -- each license you buy after the first, for any Omni product, all in the same purchase, knocks 5% off the total price of the purchase, up to a 30% discount. So you'd pay 5*$79.95*(1-(.05*4)) = $319.80 for the desktop part. I'm not exactly sure how bulk licensing for the iPhone client works, you might only have to buy one client if you sync all the iPhones to the same iTunes account. Email [email]sales@omnigroup.com[/email] for definitive answers on this stuff.

Hi jchaac,

I don't know if it's something for you. But I put a little service called Spootnik ([url]http://www.spootnik.net[/url]) together which synchronizes Basecamp directly with OmniFocus. Have a look here [url]http://www.spootnik.net/faces.html[/url] showing some possible usages.

It is currently in private beta. If you like to test-drive it you can sign up here [url]http://www.spootnik.net/signup.html[/url] and join the private beta crew.

Best regards,
Lars

Well. Even before your answers I went on and bought the Desktop licenses and so far one for the iPhone.

I have to say I am really impressed with the sync times, even for iPhone. I have about 350 tasks and it synced in less than 5 seconds flat. Last night I was a total nerd by trying to explain to my wife how are we going to work with OF software and what a cool company Omni is. She told me we needed to stop for eggs.

Now, about your comment:

[QUOTE=whpalmer4;53318]OmniFocus really isn't intended as groupware at present[/QUOTE]

I completely understand this. This is not a groupware software and I am forcing it a little bit. The thing is that my priority is to look for simple before "adequate" and I think your software is simple enough for everyone to use.

So, having this in mind, I would like to make a request: [B]private items[/B]. If in my organization people know their duties and what folders should they modify and what folders not to, then I'll have no data loss problems when syncing, as you said. That is up to us and not up to Omni.

The thing is some users may want to enter data that does not sync with others. Maybe personal errands that do not involve a group. If every user could locally have a way to restrict syncing some folders or if a "private" folder would be in every user, then that would be solved.

One step after that is creating an administrator and user logins and I think you might not be going on that direction (yet).

The bottom line is I really like how this OF software works versus others that I tested (Things 1.0 and Daylite 3.7) and I will be an Omni client for long. I will also participate to try to make it better.

In regards of the comment by Lars:

[QUOTE=lars.steiger;53325]I don't know if it's something for you. But I put a little service called Spootnik ([url]http://www.spootnik.net[/url]) together which synchronizes Basecamp directly with OmniFocus.[/QUOTE]

I do find it interesting. However, I would need it in Spanish and working with iPhone.

I am totally on board with the "Private Items" idea as I am in the same situation with the OP. Except that I'm not sharing my OF database...

I manage 4 people, but I let them manage their own projects (which in our case, are not long-term with hard deadlines). But I do want to make sure that things don't get lost, so keep all my questions and comments I have about their projects in OF which get reviewed each Monday. This list can get pretty large (20 items maybe), and it would be nice to somehow share [B]just that project[/B] with them. Otherwise, each Monday we are going over the same issues again and again. The problem is, I don't want to touch the data I've already entered into OF again.

I know there are specific programs out there for bug tracking, or whatever else, but there is a human issue that comes into play: I have trained myself to put information info OF - period. Once it's there, I'm faced with moving the data to a bug tracking software package, or some other package - why? I would much rather pay for OF licenses for the office, and share what needs to be shared.

The OP's wonderful idea suits my situation, but without a private area, I won't be following it. It's almost like I'll have to have 2 different To Do programs. Bleh.

Anyway, thanks for sharing your ideas... I'll definitely be keeping this one in mind should I be able to find a way to make it work.

I am a little lost here... what is OP?

[QUOTE=jchaac;53344]Well. Even before your answers I went on and bought the Desktop licenses and so far one for the iPhone.

I have to say I am really impressed with the sync times, even for iPhone. I have about 350 tasks and it synced in less than 5 seconds flat. Last night I was a total nerd by trying to explain to my wife how are we going to work with OF software and what a cool company Omni is. She told me we needed to stop for eggs.
[/quote]
Yeah, some people just don't know how to express their excitement, do they? :)
[quote]
I completely understand this. This is not a groupware software and I am forcing it a little bit. The thing is that my priority is to look for simple before "adequate" and I think your software is simple enough for everyone to use.
[/quote]
It's not MY software, I'm not an Omni employee, just another user. I do like the software, and do what I can to help people use it successfully.
[quote]
So, having this in mind, I would like to make a request: [B]private items[/B]. If in my organization people know their duties and what folders should they modify and what folders not to, then I'll have no data loss problems when syncing, as you said. That is up to us and not up to Omni.

The thing is some users may want to enter data that does not sync with others. Maybe personal errands that do not involve a group. If every user could locally have a way to restrict syncing some folders or if a "private" folder would be in every user, then that would be solved.

One step after that is creating an administrator and user logins and I think you might not be going on that direction (yet).

The bottom line is I really like how this OF software works versus others that I tested (Things 1.0 and Daylite 3.7) and I will be an Omni client for long. I will also participate to try to make it better.
[/QUOTE]

For best results, you need to send your suggestions directly to Omni with either Help->Send Feedback (inside OmniFocus) or email to [email]omnifocus@omnigroup.com[/email]. That way, your suggestions get entered in their development database and considered for future versions. The number of "votes" an idea has is taken into account when planning where to apply their development resources. Forum discussion is good, and it helps others to realize that maybe they should send in feedback as well, but the forum is read by Omni employees on an as available basis, and the only way to be sure that your request is considered is to do as suggested above.

And to answer your question from another post: OP = Original Poster, you in this case.

[QUOTE=jchaac;53344]
In regards of the comment by Lars:

I do find it interesting. However, I would need it in Spanish and working with iPhone.[/QUOTE]

Hi jchaac,

Spootnik works with iPhone, too. It interacts with OmniFocus and OmniFocus for iPhone/Touch over WebDAV (as e.g. MobileMe does).

Spanish: You're right. Basecamp and Spootnik don't speak Spanish, yet. But it synchronizes your "Spanish Tasks" between different OmniFocus databases :)

Best regards,
Lars

Question: Can multiple people sync to the same database? [Answer: Yes, with caveats.]
 

My small R&D team just switched to the suite of Omni products.

We are using OmniPlan and OmniFocus. Actions & milestones for projects are grouped as projects in OmniFocus.

Is there a way to sync to different servers on a project basis?

We are trying to keep all goals in a database, but want to avoid individual "home to-do lists" ending on the server, plus not everyone is on the same set of projects.

We are also using Outliner and Graffle Pro...

-- Harald

OmniFocus 1 was designed with a single-user workflow in mind; you can adapt it to work for the purposes you'd like, but as you've discovered, it's a stretch. (There's no support for multi-server syncing, or for syncing only a subset of your database, in other words.)

We have gotten requests for workflows like the one you'd describe; if you'd like your feedback to be added to those feature requests, shoot the Support Ninjas an email (under the help menu) so they can do so. One of the metrics the development team use when planning out future releases is the number of folks who would like to see a given change.

Question: Can multiple people sync to the same database? [Answer: Yes, with caveats.]
 

I'm a new user here. So far so good, but a newbie indeed.

I've made a superficial perusal of forum topics and have not yet found any discussion of this question.

Is it possible for one OF user to subscribe/contribute to another user's specific project, like iCal's ability to subscribe to another's calendar, except with the additional ability to contribute/edit action items?

Example: Both my wife and I have OF. Additionally we sync to our iPhone's version of the software. Could we have say a project called "Grocery shopping" to which we could both subscribe/edit/contribute, such that when either of us end up at the market, we would know what each of us needs, without having to call, email, text, yell or smoke-signal one another?

How cool would this be?

And, how much cooler would it be if I simply have not yet dug deep enough into documentation and forum activity to realize that this is possible.

Thanks for listening.

Well, you can do this, after a fashion. The bonus/catch is that you get to share everything, not just the grocery list. There isn't any way to share just a portion of your data, but you can set things up so that all of your computers and iPhones share the database, which would give you what you request. If you were to do this, you would want to hit the sync button before going into the store, because if you haven't made any changes on your iPhone, you might not see a change made to the database elsewhere for up to an hour after they were made. Changes are not "pushed" out to the other clients, but "pulled" every hour (or immediately if a change is made to the local database, which causes a sync attempt a minute later). You'll have to merge the two databases you've been using, which is a bit tedious if they are large, but not terribly difficult.

Re-titling thread to hopefully make it more findable for other folks with this question.

Question: Can I sync Multiple iPhones?
 

Hi Folks,
I am running the trial of OmniFocus for my Mac right now and I am VERY impressed. HUGE congratulations to everyone who spent time developing it!

Anyways, I'd like to use OmniFocus for my business. (I have looked at OmniPlan but feel OmniFocus suits our needs better). Just so you know our situation at the office:

I have an iPhone, MobileMe, and a Macbook Pro (which I take home with me every day).

My boss has a windows machine and an iPhone, he does NOT have MobileMe.

Here are my questions:

1. Is the iPhone app robust enough for exclusive use? Basically because my boss will not be able to have a desktop app (as I understand it there is no web app available yet), will the iPhone app suffice? He does not need to add tasks (he can just e-mail me). He just needs to be able to easily find them and complete them. I realize this a subjective question, but any feedback would be appreciated.

2. Would it be possible to keep all three devices in sync in a "live" manner (like mobileme)? I'm not looking for instantaneous syncing, just hassle-free syncing (i.e it would be a hassle if my boss had to be near my computer for his phone to sync). Again, I have mobileme, my boss does not.

Any help or opinions would be greatly appreciated. Thanks.

-Mayes

Moving this post to the thread that answers the same question. :-)

Settings for 2 macs and 2 iphones syncing
 

Could someone help with the way to set up 2 macs with 2 iphones, with OF on all 4, please?

I have a Mac and and iphone, and OF on both, and mobile.me works well with syncing.

I plan to get an iPhone for my wife, and install OF on her mac and her iPhone, and sync via her new mobile.me account. A duplicate of my setup.

We would like to share the same OF database, and sync them up on the macs.

Question is, how do I sync my mac OF with my wife's mac OF without interfering with the existing mobileme syncing with the iphones?

I can sync both iCals on the two macs with BusySync, and the iCals sync with the iphones with mobileme, so I guess I am looking for the the same functionality for the 2 OF files as I have with BusySync.

I would appreciate detailed and explicit details on how to set up - maybe point to a fact sheet somewhere- I have searched for something like this, but cannot find. I am sure other newbies would also appreciate this sort of information.

Thanks

Chris

Chris, I'm merging your thread with the existing one on this topic. Give the destination thread a look and let us know if you have more questions at that point.

Hi Brian,

Nope, same questions remain unanswered - at least I can't see where the questions I have asked are answered on this thread.

I did read all the postings on all the threads before I put forward my questions - you imply that the answers I need are already on the forum - well I could not find them. If I am wrong, and the answers are already there, please show me where.

Otherwise please reinstate my question as a new thread as I still need the answers, and I am very unlikely to get a response buried at the bottom of this thread.

Regards

Chris

[QUOTE=chrisblair;59689]Hi Brian,

Nope, same questions remain unanswered - at least I can't see where the questions I have asked are answered on this thread.

I did read all the postings on all the threads before I put forward my questions - you imply that the answers I need are already on the forum - well I could not find them. If I am wrong, and the answers are already there, please show me where.

Otherwise please reinstate my question as a new thread as I still need the answers, and I am very unlikely to get a response buried at the bottom of this thread.
[/QUOTE]

Well, given that the most frequent posters on this board seem to answer everything in sight, I don't think your last concern is a valid one. The forum software allows one to see all the threads which have had a posting since one's last visit.

You and your wife can share OF databases quite easily if you simply use the same MobileMe account. You would set that up just as you would one iPhone and one Mac. If your wife needs to have a separate MobileMe account, I believe you can do that by configuring her Mac's OmniFocus sync preferences using the Advanced option and specifying the same location as the MobileMe option suggests. The first time a sync is attempted, prompts for the username and password of the WebDAV server will come up, and you'll enter the username and password for your MobileMe account. It will be most convenient if you do this before entering any data in your wife's copy of OmniFocus. You'll be asked if you want to use the server or local copy of the database, and it is important that you answer correctly. In the case of your wife's machine or iPhone, you'll want to answer "Server" so that you using the database that is already in use by you instead of overwriting it with the "welcome to OmniFocus" one on the new client.

If you have MobileMe iDisk syncing turned on (so that you can access your MobileMe filesystem while not connected to the internet) it seems to be preferable to tell OmniFocus to put your database in the Backup directory on your iDisk instead of the default location in Documents. MobileMe's iDisk sync routines ([b]not[/b] used by OmniFocus, despite the obvious potential for name confusion) have been implicated in a number of cases of database corruption for other OmniFocus users, but the Backup directory is not synced and appears to offer a safe haven for the OmniFocus database.

[QUOTE=chrisblair;59630]Question is, how do I sync my mac OF with my wife's mac OF without interfering with the existing mobileme syncing with the iphones?

...

I would appreciate detailed and explicit details on how to set up - maybe point to a fact sheet somewhere- I have searched for something like this, but cannot find. I am sure other newbies would also appreciate this sort of information.[/QUOTE]

Chris, if you're syncing your copies of OmniFocus to two separate MobileMe accounts you can't sync them together: you have to sync to the same sync database in order to share data. However, you might be able to have your wife's copies of OmniFocus sync to your MobileMe account (even though she has her own MobileMe account for email, iCal, etc.). And you could definitely sync both of your copies of OmniFocus to a completely independent WebDAV service such as box.net or jungledisk.com.

If you need help setting this up, my advice would be to call our OmniFocus ninjas at 800-315-OMNI so they can try to walk you through your possible options. Once you get this set up, we'd love for you to report back here so others can learn from your experience!

Chris, sorry for the confusion - it makes it easier for subsequent visitors to the forum to find answers if there is one clear thread on a given topic.

That way, they're not forced to read several threads, figure out which posts came a year after which other ones, and try to sort out what the "truth" is.

By asking your questions in this thread, you make it easier for someone that asks the question next once to read the thread and find their answers. That's all. :-)

Can multiple people edit the database @ same time? [A: Not recommended.]
 

When one user on client (A) is initiating a synch (with another OmniFocus serving as server) while a second user is editing a notes filed on another Omnifocus on another client (B), it occasionally happens, that the notes field under editing (on B) is overwritten with the older information of the other client (A) initiating the synch. At this point, also the view information from A is enforced on B. E.g. if the task which notes field was edited on B was in another task and that task obviously was unfolded, it would be not visible anymore in case task was folded on client (A) while initiating the synch.

This happens about twice a day since a while, and we changed many configurations, but we still keep loosing data when editing notes fields.

Our configuration:
* System which runs the Omni Focus serving: MacMini, PPC, 10.4.11
* OmniFocus 1.7.3 (v77.40 r118571)
* Clients: All PPC Mac, 10.4.11
* Connection from client to Server via Bonjour
* Router: Netgear, IP address through DHCP
* all machines are synched to the same time server


Would this problem go away, if we switch to a WebDAV server?
Is a WebDAV server a more reliable solution for synching data (I know WebDAV has locking mechanism, so I'm wondering if this could help in solving our issue)

Any suggestions would be helpful. Thank you.
Chris

If you have two parties editing the same action at the same time, you are going to have trouble, as the syncing mechanism isn't designed to accommodate this practice. Syncs happen on a per-action basis, so even if you are changing a different part of the action (one changes the note, another changes the due date), the last change synced will wipe out the other. It doesn't have anything to do with whether you use Bonjour or MobileMe.

The previous response covers most of what's going on here. OmniFocus 1.x was, at it's core, designed around the idea of a single-user workflow. While it's possible to get multiple folks editing the database at the same time to work, it's not what the app was designed around.

We are thinking about ways we can support use cases like this in future versions, though.

workarounds for multi-user environment
 

i've purchased 4 OF desktop and iPhone licenses. i was amazed to find out later that in such an elaborate, well developed, and expensive app there are no features for multiple users. my mistake for making that assumption.

for the moment i have 1 OF database on MobileMe or WebDAV that everyone syncs to. it works, but everyone has the same giant pile of tasks. and according to Omni it could potentially lead to db corruption during simultaneous access.

ideally each user would their own set of projects, and also access to the company-wide set. this has long been a standard feature in any server app like iCal, including its tasks.

so i'm interested in what workarounds OF users have come up with to deal with multiple users? in other threads i have seen that this might be a future feature in v2.0 but that version could be a very long way off. if there is no workaround, i will have to ask for a refund for all 8 OF apps :-(.

It's pretty tough to be all things to all people and still beat the competition to market in the first revision of a new product! There are plenty of feature requests that I can guarantee have many more votes in the Omni development database than probably any workgroup feature, like it or not. That's not to say they shouldn't address the issue of how to use it as anything but a solo practitioner, of course.

What do you want to accomplish with this system? As Omni has undoubtedly told you, if two different users change the same action (doesn't even have to be the same field) and then sync, one user's changes will be silently discarded. To stay clear of such mishaps, everyone has to stay in different parts of the pool, or have some out-of-band mechanism to make sure only one person edits at a time in a shared project, and a sync is done by the first writer before the second writer makes a change.

You could make a folder for each person where all of their projects live, with the understanding that one didn't change anything in someone else's folder without talking to them first. But again, we get back to the question of what the desired goal is -- this isn't going to work very well for a delegation scheme where one person is farming out work to the others, for example, because of the need to constantly coordinate who is allowed to make changes.

What gave you the impression that OmniFocus was intended as a multi-user environment? For most applications, that's really the exceptional case, not the usual one... I ask not to make you feel bad about your choice, but rather to see if there is something in the marketing materials that is misleading in this regard, because I know that Omni doesn't like unhappy customers, and delivering something other than what the customer has been led to expect is a surefire route to an unhappy customer!

well first off i should say it's a great piece of software. often we bitch about things only because so many other things are good it makes us frustrated it's not perfect. which of course is unreasonable. the needs we have are fairly typical for a small business, i would think. a lot of stuff needs to get done, and different people are responsible for different things, sometimes more than one person is responsible for the same thing, and people need to be aware of other people's progress on their various actions - especially when they're in the same project. the Delegation feature of Things is great although not necessary if everyone has their own account and access to a shared account (plus Things doesn't quite sync the way we need it to). i know OF has a "waiting" context which you can use to approximate delegation but it doesn't really cut it.

different folders for each user within one shared database might work but agreeing to not edit while someone else is editing is hard to enforce. perhaps two simple fixes while waiting for real multi-user functionality could resolve this.

1. a warning when the database file is already open. this is built in to the Mac OS already for file sharing.

2. the ability to view, at least, if not edit, an additional database - for example how iCal or Address Book allows you to "add accounts." if this is technically difficult, then the ability to switch to another database easily would be better than nothing.

i'm no expert, these are just some initial thoughts. i'd love to hear what other groups or small businesses that use OF do. or maybe they use different software?
in the meantime we will try each having his or her own database and combine it with the old school method of sending a million emails to inform each other about what is done and what needs to get done.

Your needs may exceed what OmniFocus is designed to do. You can have a true, fully-customizable, multi-user database experience with an enterprise-level product like FileMaker Pro.

[QUOTE=scotty321;73790]Your needs may exceed what OmniFocus is designed to do. You can have a true, fully-customizable, multi-user database experience with an enterprise-level product like FileMaker Pro.[/QUOTE]

Or various web-based solutions specifically designed for multi-user environments, like those produced by [URL="http://37signals.com/"]37signals[/URL].

-Dennis

[QUOTE=eforman;73764]
different folders for each user within one shared database might work but agreeing to not edit while someone else is editing is hard to enforce.
[/quote]
You only have to agree not to edit the same project or action -- it's not a case of "you can't do anything for the next half hour while I make some changes", more like "I'm going to make some changes to the XYZ project, please don't edit it until I give the okay" which is still potentially troublesome, I agree.
[quote]
1. a warning when the database file is already open. this is built in to the Mac OS already for file sharing.
[/quote]
A non-starter -- the database where the collision occurs isn't on the Mac and isn't accessed like an ordinary file. Everyone has their own local copy, and submits and receives changes from the central copy hosted on the webDAV server.
[quote]
2. the ability to view, at least, if not edit, an additional database - for example how iCal or Address Book allows you to "add accounts." if this is technically difficult, then the ability to switch to another database easily would be better than nothing.
[/quote]
You can view and edit multiple databases right now, although I'm not sure I see how this helps. You can open another database by simply double-clicking on the file. What you can't do is sync another database, so far as I know.

thanks for the response. in terms of opening a different database, that is interesting, i didn't know you could do that. it seems not to be sync-able because the sync location pref is stored locally. if it was stored in the .ofocus doc it could work, which makes sense in a way because of course you want to sync to the doc you're opening, so a link to itself (its own URL) would take care of that. but i can see why this is against normal practice.

so, if everyone has to just have their own database, until the holy grail of OmniFocus + OmniPlan arrives, how do you send/delegate/assign stuff? e.g. if you want to give an action or project to someone else, you would think you could just drag it into an email and clicking it would add it to the recipient's OF, which you can and OF does indeed launch when you click it. but nothing appears, because the link is to an item in someone else's database. is there another way to do this, or a better way overall to assign/delegate?

i see some stuff here and there with applescripts and export to taskpaper formats, etc., is this really necessary?

I just want to add that I too was looking for more workgroup functionality, a situation where I can email/delegate a task to someone and as soon as they open the email that task would be automatically added to their OF inbox/todo. So to hear that OF and OP will intergrate into the future is good news, assuming it can do what I just mentioned.

Just curious as to how this is looking? I'd love to have my whole team using OF and syncing to the same db. ;^)

Working Relationship
 

My employer is curious to know if their is any kind of application that would allow us to use Omnifocus from our two separate computers to help each other manage tasks. Is anything along these lines possible? I hope this question is clear... Any ideas are welcome!

Happy to help! Check [URL="http://forums.omnigroup.com/showthread.php?t=11835"]this thread[/URL] for more info. (I'm going to move your post there, actually, but wanted to respond in the original thread before I did so.)

Can I get my personal assistant on the same account as me?
 

Hi,

I'd love to have my assistant have access to the same OF account, from her own computer. That way we can share tasks/update status of various things.

Is this possible with one license? What's the best way to do this?

Thanks!
Chris

Chris, this isn't something that OmniFocus was designed around, but it is possible on a small scale. You and your assistant will each need a license for the app, though.

I'll move your post to a thread with more info on what you're trying to do here. Hope this helps!

[QUOTE=Brian;109787]Chris, this isn't something that OmniFocus was designed around, but it is possible on a small scale. You and your assistant will each need a license for the app, though.

I'll move your post to a thread with more info on what you're trying to do here. Hope this helps![/QUOTE]

Thanks for moving this Brian. I understand it's not designed for this and I suppose unlike many of the other posts here that are looking for full team workflow mgmt, I'm really just wanting my PA to see my account. She wouldn't need OF to do her own stuff. I simply need to set up 'projects' for her and she works through the tasks I create. Would that still need a separate license?

I guess a similar issue would be: what if I had a Mac at home and one at the office. Would I need a separate license for both computers even though it's just one account for myself?? That would seem to be a deterrent to sign up and pay double?

Thanks in advance!
Chris

1 license = 1 person, many computers, or 1 computer, many people. A license equips either a person or a computer. Your single license will cover you for both home and work, so long as you are the only one using OmniFocus on those machines.

assign tasks/check on progress
 

My wife and I have a business and we want to be able to assign tasks to each other and check on the progress. Will OmniFocus do this? If so, how do we set it up.

Thanks,
John

Welcome to the forum, John! An [URL="http://forums.omnigroup.com/showthread.php?t=11835"]existing thread[/URL] has the info you're looking for; I'll move your post over to it momentarily. Hope this helps!

assign tasks/check on progress
 

My wife and I have our own business and we would like to assign tasks to each other and monitor the progress. Will Omnifocus do this? If so, how do we do this?

Thanks,
John