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I'm looking for setup advice for iPhone OF (I don't have the desktop).

My main use is for my team of several people who are assigned maybe 5 tasks each day, some tasks last for more than a day.

I also delegate a lot and need to keep track of what was delegated to whom and need to know whether they completed the delegated task.

In addition, I need help setting up the project folders. Each task that my subordinates are assigned belongs to a larger "project container" and each of these project containers belongs to a "project area". I have 6 project areas and each of these has about 10-20 project containers in which between 5-20 individual tasks are happening. These tasks are mini projects in themselves, they have their own start date, research actions, followup, meetings, etc.


Project Areas are fixed for life of the product, but project containers get revised every few months. Each revision is a set of new tasks.

I'm looking for general setup ideas. How to assign the tasks to my subordinates and how to follow their lifecycles from assignment to completion.

The delegated actions usually fall into project containers, but sometimes they are too general for a particular container or even for a particular project area. They're global actions. All of that is under one product. We are also setting up for another product and all of this will be duplicated in a new hierarchy.

I had OF on my iPhone for a while now but I'm not sure where to start with this. If someone can draw up a structure of project folders, projects and context structure, it would help me tremendously. Right now I'm using a large excel spreadsheet to assign and monitor the work. But I resist to add all of the delegated actions to it out of fear of cluttering it up. So the actions to delegate currently live in my Notes on the iPhone. One big note that is difficult to manage. I need to keep a record of a completed action, too.