[DrJJWMac]

The old workflow suggests that writing X pages or X section are defined milestones along the way to complete a given Project. My immediate question is, do you have any cases where for example the two tasks ...

- write X pages for project A
- write X pages for project B

... are actually IDENTICAL? In other words, when you complete writing for project A, you also complete it for project B? Is this what you perhaps mean by "the tasks are too spread out between projects"?

The new workflow suggests that Writing either is a stand-alone Project that will end someday OR is an open-ended, single-action container of tasks that could go on forever. You already seem to sense this in your comments that "... it's too cluttered ... I can't see all the projects ..."

So, what do you mean by "the tasks are too spread out between projects"?

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JJW