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@Finlay Boo - thanks for the reply and information. Didn't think about spotlight, though that wouldn't help with iPhone searches, I am probably pushing the envelope there and can always just wait to get back to the office for a deeper search. It is not needed that often. I would imagine that Quicksilver searches would work as well. Thanks again for the great idea on using the Outliner, I'll give it a try and see if it works with my workflow. John