Quote:
Originally Posted by Cike
Forecast would be GREAT, except for one thing: the inability to sort tasks on individual days. GTD is a wonderful ideal, but many (if not most) of us have "those" days when re-thinking your day after completing each task is a luxury we can't afford.
Frankly, the ability to plan for an individual day when needed is the only reason I switched from OmniFocus to Things 2.
C
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Hmmm.... By using OmniFocus, I already have my day planned out. I start my morning with the daily review. I look at any previously flagged tasks and decide whether to keep them flagged or unflag them. I had already previously entered tasks with due dates assigned.
I have a Today perspective which shows flagged or due tasks that are available.
Context filter: Active
Grouping: Context
Sorting: Due
Availability filter: Available
Status filter: Due or flagged
Estimated Time Filter: Any duration
This is my "today" perspective. I can do them in any order so I don't really care about sorting them. I make sure to focus on just this today view and work on the flagged tasks or due tasks. After I finish all of my "Today" tasks, I'll definitely have free time and look at my Next Actions perspective and just pick one task to work on.
Context filter: Active
Grouping: Contet
Sorting: Due
Availability Filter: Available
Status Filter: Any Status
Estimated Time Filter: Any duration
I don't bother planning "during" the day because I'm too busy doing rather than planning.
Another way of looking at your day is to refer to OmniFocus and look at all your available tasks. Just pick three to five tasks that you want to focus on today. Write them down on an index card. Close OmniFocus so you don't get distracted by looking at the list all day long. Many folks will pretend they're doing things when all they're doing is looking at their to-do list, tinker with it, plan some more, and then forget to "do" their tasks.
Work off that list you wrote down on the index card. Cross off each task on the index card. You will develop the habit of instinctively knowing which tasks hold the best bang for the buck. Work on all due tasks. Then work on the flagged tasks that you believe will deliver the highest reward (or advance your overall goals most effectively for the day or the week).
When you have finished all the tasks on the index card, refer back to OmniFocus, check off those completed tasks and see what else you want to do. Get out another index card and write down three to five more things you want to do.
Less planning, more doing.