[dconjar]

If your list looks too long, you probably have way too many contexts.

It's always easier to have less buckets. I've tried creating tons of sub-contexts, but it winds up just making the whole process harder.

For instance, within my Mac context, I would have Mac:Photoshop, Mac:Online, Mac:Dreamweaver, etc. It makes it take way too long, and it confuses the whole issue. Unless you have a large number of next actions in each context (let's say 50+), subcategorizing it only makes it more complicated and time-consuming.

Just take the few sections to breeze through your next actions in the relevant contexts, drag and drop, flag, and get things done.

Right now, my only contexts are online, mac, phone, home, school, errands, and waiting. If I'm at home, I know to check @home, @online, @mac, and @phone. When I'm on the road, I check @errands. When I'm at school, I check @school, @online, @phone, and possibly @mac. It's only hard if you make it hard.

The only downside is that you can't take full advantage of the iPhone app's location features, but I really don't have much of a need for it.