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Originally Posted by iNik
Reference Material:
Software has its place. I like Yojimbo, myself, for keeping random notes. It can encrypt data and it's easy to get information into/out of it. Plus Applescript support. I'm sick of apps that don't support scripting. If they're a key part of my workflow, they've got to have it. YMMV.
But the software is secondary to HAVING the documentation. Spotlight makes it easy to keep your information in individual files (text, docs, spreadsheets, whatever is appropriate) and folders without the need for a snippet program.
Better to DO than to futz with software. Although the futzing is fun, it isn't DOING.
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I agree--Merlin Mann is pretty big on doing instead of fiddling, and I've tried to adhere to that. I just want to get the right buckets set up so that I can get my system out of the way and make it a tool, not a task. I suppose I do have to get in there and use it to really figure out what works best, though.
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Originally Posted by iNik
Waiting/Stalled:
A waiting is a reminder of someone else's action. But it is my action as well. They have the football, but I still want to make the touchdown. (If I don't care and I've just passed it off, I won't store a "waiting" action -- it's up to them if they want to hand it back to me)
On my review, I'll say, "Gee, Louise STILL hasn't gotten me that spreadsheet, I'd better call her up" and I'll do just that. Probably right then, too. (2-minute rule
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Right; if it's a part of your project, then you still have a stake in the ground of that outcome that you want achieve.
Quote:
Originally Posted by iNik
Sorry, I get preachy on this stuff, but I speak from experience. Take it or leave it. :)
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Nah, thank you! I find it pretty disturbing that so many people take frank advice or instructions as insults to their intelligence or being told what to do. I know that this stuff can be detrimental to your productivity if you focus too much on the system and not your work; I just wanted clarification on a few things to get started.
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Originally Posted by whpalmer4
Well, not exactly. My perspective for reviewing simply groups projects by next review date. I review the projects in the "Today" group, and any projects that were supposed to be reviewed in the past, and I usually don't bother looking at the groups for the future unless I'm trying to procrastinate :-)
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That's a pretty cool idea; I think I'll try it out.
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Originally Posted by MJK
Emailing tasks works very well though, since OmniFocus works with mail and if you use MailTags, it works with that too. So the point is, the message gets automatically parsed and thrown into your Inbox or library.
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How does OmniFocus work with MailTags?
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Originally Posted by MJK
But again, doing reviews is one of the most important things in GTD that will make you trust the system. Once you review them enough times so you really see that NOTHING falls through the cracks, you can trust the system.
And just keep that habit up, reviewing as often as you need to.
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Yeah...I think that's my biggest fear right now. I just need to establish trust with the system. The idea of hiding different actions or projects with the view bar has made me a little uneasy about trusting it, but I guess that's what reviews are for.