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Exporting the whole OF database to OPML Thread Tools Search this Thread Display Modes
Direct OPML export would be a welcome feature in Omnifocus.

In the meanwhile I have drafted an Applescript which requires both Omnifocus and OmniOutliner Professional. It exports the Omnifocus database to an OmniOutliner file, and saves this to an OPML file on the user’s OS X desktop. (~/Desktop/OF_All.opml).

This version excludes done items from the export, but this can be changed by editing the start of the script, so that it reads property blnSkipDoneTasks : false

I find it useful for exporting an OF database to Novamind or to a mobile phone outliner like Projekt.

May also be useful to anyone who needs to export their whole OF database, including the Inbox, to Omnioutliner, with columns for context, dates, etc.

Download

Last edited by RobTrew; 2008-02-19 at 08:26 AM..
 
Rob:

I like this, and would like to narrow the export to a section of the OF database (specifically a Perspective, but individual Projects would be helpful). I realize it's been several years since you posted, but wonder if you give some guidance to a newb in OF scripting.
 
Quote:
Originally Posted by korm View Post
I ... would like to narrow the export to a section of the OF database (specifically a Perspective, but individual Projects would be helpful).
Two broad approaches come to mind:
  1. Redrafting it to export only elements that are selected in the GUI,
  2. redrafting to export a set of elements specified by a query (like those used by http://bit.ly/OF-Find2)

Any preference ?

(You might find some elements of a solution here)

--

Last edited by RobTrew; 2012-07-17 at 05:53 AM.. Reason: Updated link to Where in OF
 
An illustrative sketch of code for exporting the selected OF items straight to an OPML file.

(I personally find it more useful to export to OO3)

Code:
-- Indicative draft Ver 4.00 - OPTION TO DUMP ALL ACTIVE FOLDERS AND PROJECTS - (Currently slow)

-- Removed space before header, and added space after attributes, 
-- for better compatibility with other applications
-- Saves anything selected in Omnifocus (Project or Context View) As an OPML
-- Including the following fields: DONE, NOTE, CONTEXT, PROJECT, START, DUE, COMPLETED, DURATION, FLAGGED}
-- Note that the whole sub-tree is copied, so only 'parent' elements need to be selected.

property pManualSelection : true

property pPROJECT : "project"
property pTASK : "task"
property pINBX_TASK : "inbox task"
property pITEM : "item"

property pOPMLHeadToExpand : "<?xml version=\"1.0\" encoding=\"UTF-8\"?>
<opml version=\"1.0\">
	<head>
	<title>Selected in OF</title>
	<expansionState>"
property pOPMLHeadFromExpand : "</expansionState>
	</head>
	<body>
 "

property pOPMLTail : "
	</body>
</opml>"

property pNodeStart : "<outline "
property pLeafClose : "/>"
property pParentClose : "</outline>"

on run
	
	set {lstExport, blnContext} to SelectedInOF(pManualSelection)
	
	set strOPML to MakeOPML({lstExport, blnContext})
	if strOPML ≠ "" then
		set oFile to choose file name with prompt "Save as OPML" default name "Untitled.opml" default location (path to desktop) as alias
		WriteText2Path(strOPML, POSIX path of oFile)
	end if
end run

-- READ SELECTED OmniFocus CONTENT TREE(S) TO NESTED APPLESCRIPT LISTS - Ver.04
on SelectedInOF(pManualSelection)
	tell application "OmniFocus"
		if pManualSelection then
			tell front window
				set blnContext to ((selected view mode identifier) is not equal to pPROJECT)
				
				repeat with oPanel in {content, sidebar}
					set lstNodes to value of (selected trees of oPanel where class of its value ≠ item)
					set lngNodes to count of lstNodes
					if lngNodes > 0 then exit repeat
				end repeat
				if (lngNodes < 1) then set lstNodes to value of (trees of content where class of its value ≠ item)
			end tell
		else
			tell default document to set lstNodes to ((projects where status is active) as list) & (folders where hidden is false) as list
			set blnContext to false
		end if
		
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if (its class) is not folder then
					if (number of tasks) > 0 then
						--set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, "", "", start date, due date, completion date, estimated minutes, flagged}
						set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext), note, "", "", start date, due date, completion date, estimated minutes, flagged}
					else
						set item i of lstNodes to {name, completed, {}, note, "", "", start date, due date, completion date, estimated minutes, flagged}
					end if
				else
					if (number of projects) > 0 then
						set item i of lstNodes to {name, false, my ListSubNodes(its projects, blnContext), note, "", "", missing value, missing value, missing value, missing value, false}
					else
						set item i of lstNodes to {name, false, {}, note, "", "", missing value, missing value, missing value, missing value, false}
					end if
				end if
			end tell
		end repeat
		
		return {lstNodes, blnContext}
	end tell
end SelectedInOF

on ListSubNodes(lstNodes)
	using terms from application "OmniFocus"
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				
				set oProj to its containing project
				if oProj is not missing value then
					set strProject to name of oProj
				else
					set strProject to ""
				end if
				
				set oContext to its context
				if oContext is not missing value then
					set strContext to name of oContext
				else
					set strContext to ""
				end if
				
				if (number of tasks) > 0 then
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks), note, strProject, strContext, start date, due date, completion date, estimated minutes, flagged}
				else
					set item i of lstNodes to {name, completed, {}, note, strProject, strContext, start date, due date, completion date, estimated minutes, flagged}
				end if
			end tell
		end repeat
		return lstNodes
	end using terms from
end ListSubNodes


-- BUILD OPML

on MakeOPML({lstTasks, blnContext})
	if (length of lstTasks > 0) then
		
		set {lngIndex, strExpand, strOutline} to my Tasks2OPML(-1, lstTasks, tab)
		set strOPML to pOPMLHeadToExpand & strExpand & pOPMLHeadFromExpand & strOutline & pOPMLTail
		return strOPML
	end if
end MakeOPML

on Tasks2OPML(lngIndex, lstTasks, strIndent)
	set {strExpand, strOut} to {"", ""}
	repeat with oTask in lstTasks
		set {strName, blnDone, lstChiln, strNote, strProject, strContext, dteStart, dteDue, dteDone, lngMins, blnFlagged} to oTask
		
		if strNote ≠ "" then
			set strOut to strOut & pNodeStart & Attr("text", strName) & Attr("_note", strNote)
		else
			set strOut to strOut & pNodeStart & Attr("text", strName)
		end if
		
		if blnDone then if (dteDone is not missing value) then
			set strOut to strOut & Attr("_status", "checked") & Attr("Completed", short date string of dteDone & space & time string of dteDone)
		end if
		
		if strProject ≠ "" then set strOut to strOut & Attr("Project", strProject)
		if strContext ≠ "" then set strOut to strOut & Attr("Context", strContext)
		
		tell dteStart to if it is not missing value then set strOut to strOut & my Attr("Start", short date string & space & time string)
		tell dteDue to if it is not missing value then set strOut to strOut & my Attr("Due", short date string & space & time string)
		
		if lngMins > 0 then set strOut to strOut & Attr("Duration", ((lngMins / 60) as string) & "h")
		if blnFlagged then set strOut to strOut & Attr("Flagged", "2")
		
		set lngIndex to lngIndex + 1
		if (length of lstChiln > 0) then
			set strExpand to strExpand & "," & (lngIndex) as string
			set {lngIndex, strSubExpand, strSubOutln} to Tasks2OPML(lngIndex, lstChiln, strIndent & tab)
			if strSubExpand ≠ "" then set strExpand to strExpand & "," & strSubExpand
			set strOut to strOut & ">" & return & ¬
				strIndent & strSubOutln & return & ¬
				strIndent & pParentClose
		else
			set strOut to strOut & pLeafClose & return
		end if
	end repeat
	if strExpand begins with "," and length of strExpand > 1 then set strExpand to text 2 thru -1 of strExpand
	return {lngIndex, strExpand, strOut}
end Tasks2OPML

on Attr(strName, strValue)
	strName & "=" & EscapeChars(strValue) & space
end Attr

on EscapeChars(str)
	-- QUOTE < > & ETC
	set strEncoded to (do shell script "python -c 'import sys; from xml.sax.saxutils import quoteattr; print quoteattr(sys.argv[1])' " & ¬
		quoted form of str)
	
	-- ENCODE DIACRITICS AND SPECIAL CHARACTERS
	set lstChars to characters of strEncoded
	repeat with i from 1 to length of lstChars
		set lngCode to id of item i of lstChars
		if lngCode > 127 then set item i of lstChars to ("&#" & lngCode as string) & ";"
	end repeat
	lstChars as Unicode text
end EscapeChars

on WriteText2Path(strText, strPosixPath)
	set f to (POSIX file strPosixPath)
	open for access f with write permission
	write strText as «class utf8» to f
	close access f
end WriteText2Path

Last edited by RobTrew; 2012-09-05 at 12:41 PM.. Reason: VER 3.0 Removes pre-header space, and adds post-attribute space, for better compatibility
 
Rob - Your script is a lifesaver, and works perfectly with current OmniX software in Aug 2011! I've accumulated several light-weight outline threads in OmniFocus, based on OmniFocus' good Mac, iPad, iPhone synch.

I'd love to continuing to use OmniFocus a light-weight outliner awa task tool, but as the Tasking UX grows more specialized, the outline capabilities become awkward to access and useless on the iPhone OmniFocus.

I can live with exporting my outlines and using OmniOutline Mac + iPad I guess, but really liked integrated simple outlining as part of OmniFocus, and will ping Omni folk.

Last edited by grlloyd; 2011-08-13 at 06:57 AM..
 
Yeah, thanks Rob! I had to tweak it to encode special characters (ampersands, double quotes, and the like) that might appear in XML attribute values, but it otherwise worked great.

And BTW, if anyone is interested in my copy of OmniFocus for Mac, let me know! I'll sell it cheap.

-Steve
 
Shotster, du you mind sharing your changes?
 
Quote:
Originally Posted by Zettt View Post
Shotster, du you mind sharing your changes?
Not at all. Following is the entire script. You'll have to compare it with the original to see exactly what I changed. I didn't take the time to document my changes with comments or anything.

Code:
-- Indicative draft Ver 0.001

-- Saves anything selected in Omnifocus (Project or Context View) As an OPML
-- Including the following fields: DONE, NOTE, CONTEXT, PROJECT, START, DUE, COMPLETED, DURATION, FLAGGED}
-- Note that the whole sub-tree is copied, so only 'parent' elements need to be selected.

property pPROJECT : "project"
property pTASK : "task"
property pINBX_TASK : "inbox task"
property pITEM : "item"

property pOPMLHeadToExpand : "
<?xml version=\"1.0\" encoding=\"utf-8\"?>
<opml version=\"1.0\">
	<head>
	<title>Selected in OF</title>
	<expansionState>"
property pOPMLHeadFromExpand : "</expansionState>
	</head>
	<body>
 "

property pOPMLTail : "
	</body>
</opml>"

property pNodeStart : "<outline "
property pLeafClose : "/>"
property pParentClose : "</outline>"

on run
	set strOPML to MakeOPML(SelectedInOF())
	if strOPML ≠ "" then
		set oFile to choose file name with prompt "Save as OPML" default name "Untitled.opml" default location (path to desktop) as alias
		WriteText2Path(strOPML, POSIX path of oFile)
	end if
end run

-- READ SELECTED OmniFocus CONTENT TREE(S) TO NESTED APPLESCRIPT LISTS - Ver.04

on SelectedInOF()
	tell application "OmniFocus"
		tell front window
			set blnContext to ((selected view mode identifier) is not equal to pPROJECT)
			
			repeat with oPanel in {content, sidebar}
				set lstNodes to value of (selected trees of oPanel where class of its value ≠ item)
				set lngNodes to count of lstNodes
				if lngNodes > 0 then exit repeat
			end repeat
			set blnAll to (lngNodes < 1)
			if blnAll then set lstNodes to value of (trees of content where class of its value ≠ item)
		end tell
		
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if (its class) is not folder then
					if (number of tasks) > 0 then
						--set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, "", "", start date, due date, completion date, estimated minutes, flagged}
						set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, "", "", start date, due date, completion date, estimated minutes, flagged}
						
						
						
					else
						set item i of lstNodes to {name, completed, {}, note, "", "", start date, due date, completion date, estimated minutes, flagged}
					end if
				else
					if (number of projects) > 0 then
						set item i of lstNodes to {name, false, my ListSubNodes(its projects, blnContext, blnAll), note, "", "", missing value, missing value, missing value, missing value, false}
					else
						set item i of lstNodes to {name, false, {}, note, "", "", missing value, missing value, missing value, missing value, false}
					end if
				end if
			end tell
		end repeat
		
		return {lstNodes, blnContext}
	end tell
end SelectedInOF

on ListSubNodes(lstNodes, blnAll)
	using terms from application "OmniFocus"
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				
				set oProj to its containing project
				if oProj is not missing value then
					set strProject to name of oProj
				else
					set strProject to ""
				end if
				
				set oContext to its context
				if oContext is not missing value then
					set strContext to name of oContext
				else
					set strContext to ""
				end if
				
				if (number of tasks) > 0 then
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnAll), note, strProject, strContext, start date, due date, completion date, estimated minutes, flagged}
				else
					set item i of lstNodes to {name, completed, {}, note, strProject, strContext, start date, due date, completion date, estimated minutes, flagged}
				end if
			end tell
		end repeat
		return lstNodes
	end using terms from
end ListSubNodes


-- BUILD OPML

on MakeOPML({lstTasks, blnContext})
	if (length of lstTasks > 0) then
		
		set {lngIndex, strExpand, strOutline} to my Tasks2OPML(-1, lstTasks, tab)
		set strOPML to pOPMLHeadToExpand & strExpand & pOPMLHeadFromExpand & strOutline & pOPMLTail
		return strOPML
	end if
end MakeOPML

on Tasks2OPML(lngIndex, lstTasks, strIndent)
	set {strExpand, strOut} to {"", ""}
	repeat with oTask in lstTasks
		set {strName, blnDone, lstChiln, strNote, strProject, strContext, dteStart, dteDue, dteDone, lngMins, blnFlagged} to oTask
		
		if strNote ≠ "" then
			set strOut to strOut & pNodeStart & Attr("text", strName) & Attr("_note", strNote)
		else
			set strOut to strOut & pNodeStart & Attr("text", strName)
		end if
		
		if blnDone then if (dteDone is not missing value) then
			set strOut to strOut & Attr("_status", "checked") & Attr("Completed", short date string of dteDone & space & time string of dteDone)
		end if
		
		if strProject ≠ "" then set strOut to strOut & Attr("Project", strProject)
		if strContext ≠ "" then set strOut to strOut & Attr("Context", strContext)
		
		tell dteStart to if it is not missing value then set strOut to strOut & my Attr("Start", short date string & space & time string)
		tell dteDue to if it is not missing value then set strOut to strOut & my Attr("Due", short date string & space & time string)
		
		if lngMins > 0 then set strOut to strOut & Attr("Duration", ((lngMins / 60) as string) & "h")
		if blnFlagged then set strOut to strOut & Attr("Flagged", "2")
		
		set lngIndex to lngIndex + 1
		if (length of lstChiln > 0) then
			set strExpand to strExpand & "," & (lngIndex) as string
			set {lngIndex, strSubExpand, strSubOutln} to Tasks2OPML(lngIndex, lstChiln, strIndent & tab)
			if strSubExpand ≠ "" then set strExpand to strExpand & "," & strSubExpand
			set strOut to strOut & ">" & return & ¬
				strIndent & strSubOutln & return & ¬
				strIndent & pParentClose
		else
			set strOut to strOut & pLeafClose & return
		end if
	end repeat
	if strExpand begins with "," and length of strExpand > 1 then set strExpand to text 2 thru -1 of strExpand
	return {lngIndex, strExpand, strOut}
end Tasks2OPML

on Attr(strName, strValue)
	--strName & "=\"" & strValue & "\" "
	strName & "=\"" & attributeValue(strValue) & "\" "
end Attr

on WriteText2Path(strText, strPosixPath)
	set f to (POSIX file strPosixPath)
	open for access f with write permission
	write strText as «class utf8» to f
	close access f
end WriteText2Path

on attributeValue(str)
	set retVal to stringReplace("&", "&amp;", str)
	set retVal to stringReplace("\"", "&quot;", retVal)
	set retVal to stringReplace("<", "&lt;", retVal)
	set retVal to stringReplace(">", "&gt;", retVal)
	set retVal to stringReplace("
", "
", retVal)
	return retVal
end attributeValue

on stringReplace(find, replace, subject)
	set prevTIDs to text item delimiters of AppleScript
	set text item delimiters of AppleScript to find
	set subject to text items of subject
	
	set text item delimiters of AppleScript to replace
	set subject to "" & subject
	set text item delimiters of AppleScript to prevTIDs
	
	return subject
end stringReplace
Hope it works for you,

-Steve
 
I'm trying to migrate out of omnifocus into omnioutliner which I think would suit me better.

Used your opml script and works almost 100%.

problem is I lose notes attached directly to a projects (project title) in omnifocus.

that is to say, they don't show up in omnioutliner.

it shows the omnifocus project title as a checkbox item but without the note.

if the project has checkboxes and subcheckboxes then I see all the notes for each of those.

it's just the top level note that would be missing.

if that's not clear maybe we could skype? thanks so much for your apple script and your help!
 
Quote:
Originally Posted by myfre View Post
I'm trying to migrate out of omnifocus into omnioutliner
This script, which does, I think, export project notes, might be quicker for OF to oo3.
 
 


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