[Flexattend]

Can you have two people using Omnifocus, such that they share the same database?

Can Omnifocus be networked so that another individual could work on it, too?

Is this the only way to have two people using Omnifocus on two Macs at the same time? Is there another way?

[whpalmer4]

Yes, you just set up syncing in the normal fashion. Everyone shares the same database (and all of it, not just a subset). OmniFocus doesn't have any way to tell if it is the same person using it, once everything has been configured.

OF 1.x isn't built to be groupware, so you're on thin ice trying to use it as such. Two users editing the same project simultaneously will probably encounter problems, as the sync code just keeps the most recent change, and it is done on a per-action basis. If you change the due date and your assistant changes the note, when those two changes get synced together, one of them will be lost.

You don't have to do the sync by networking, you could also use the disk sync option, so long as you're willing to move it back and forth often enough.

Remember that two different users of OmniFocus (on the desktop) should have two separate licenses, even though the program will allow you to get by with just one.

[Michael Rose]

I have a related question.

But is it possible to only sync a subset to iPhone?

How is this related?

e.g.

I've got lots of Work tasks in a folder that I don't want to waste time syncing when I can only do them @office.

I want to log in as user 'work' and see everything.
I want to log in as user 'home' and see only non-work items, and I only want to sync that database wih my iPhone.

Can I sync a subset?
Or, failing that, can I have two databases running on the same machine in differnet profiles?

[whpalmer4]

No support for only syncing part of your database. You can work around this by having 2 databases, kept in separate user accounts on your Mac. As long as you are the user of both accounts, you should be within both the spirit and the letter of the license agreement. Two different databases because one is for your spouse and therefore a second person is using the application (even though on the same computer) is not allowed with a single license, by my understanding.

[Michael Rose]

Originally Posted by whpalmer4

No support for only syncing part of your database. You can work around this by having 2 databases, kept in separate user accounts on your Mac.

Great, thanks, will investigate that. My experiments so far were not very good... i.e the sync settings were the same on both accounts and ended up merging the two separate databases back into one again!

[whpalmer4]

Originally Posted by Michael Rose

Great, thanks, will investigate that. My experiments so far were not very good... i.e the sync settings were the same on both accounts and ended up merging the two separate databases back into one again!

You need to have two separate directories on the WebDAV server. Instead of using the default https://www.me.com/{username}/Documents you would create https://www.me.com/{username}/Documents/Home and https://www.me.com/{username}/Documents/Work folders and configure OF to use them to store the respective databases.

[RalfM]

Has anyone had a play with Spootnik to try and achieve this?

http://www.spootnik.net/

I believe it can be used without the basecamp linkage, and sounds like it could be used to syncronize a subset of tasks...

[lars.steiger]

Hi RalfM,

Yes, you can use Spootnik without Basecamp just to synchronize your OmniFocus devices. But that way it's only a WebDAV provider like MobileMe. Thus, you're not able to synchronize a subset of tasks.

You can synchronize a subset of tasks if you maintain different OmniFocus databases (e.g. everyone has his own database) and Basecamp is in the middle. Spootnik keeps everyone up to date (see http://www.spootnik.net/faces.html)

- Lars