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i thought i would post this recent experience for anyone that is thinking of ways to use omnifocus to input tasks through email. i have not found this hack specifically addressed anywhere on the forums.

i wanted to separate my omnifocus task emails from my regular emails since they sometimes clutter my regular inbox and the sync takes longer.

i therefore decided to create a dedicated free gmail account only for receiving my omnifocus bound tasks and by doing this i managed to eliminate the requirement for a leading marker for omnifocus emails since this account would only receive tasks and would not be used for sending emails at all.

here are the steps:

(1) create a unique gmail account with any address that makes sense to you.
(2) enable IMAP access on this account (i could use pop but imap is more reliable i find)
(3) go to Mail.app (i use leopard but it should not matter) and set it up to access the gmail account through IMAP.
(4) go to the omnifocus created rule in Mail.app's settings and modify it to only run for emails received on the dedicated account that was just set up.
(5) remove the OF text string condition (--OF or any other that was there) completely since all emails are tasks anyway.
(6) optional: i have deleted emails once the task is imported put in the trash box of the same gmail account to keep everything in one place.

i have just started using it but will update if there are any issues or glitches. since it is relatively simple to structure and run i doubt there would be any.

update here if you find better ways of doing this.
 
 


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