The Omni Group
These forums are now read-only. Please visit our new forums to participate in discussion. A new account will be required to post in the new forums. For more info on the switch, see this post. Thank you!

Go Back   The Omni Group Forums > OmniFocus > OmniFocus 1 for Mac
FAQ Members List Calendar Search Today's Posts Mark Forums Read

 
Project resource management workflow tip Thread Tools Search this Thread Display Modes
Here is a nice workflow that I have used with great success for some time now that I thought would be a good idea to share with others.

GTD states that you should have a folder cabinet with supporting materials for your projects. Now, I am zero low-tech so for me that would be a directory on my computers desktop. The problem I need to deal with is that for some projects at work I receive multiple files from different sources that are all related to the project itself. This is how I deal with that.

* I keep a folder on my desktop called "Projects Support Materials".
* For each OmniFocus project (that needs it) I create a folder with the same name inside this directory.
* In the OmniFocus project's note section I create a link to that folder so I can open it from within omnifocus.
* Sometimes I create links to each supplemental file/email inside omnifocus so I can open them directly with e.g. quicklook. I write small descriptions next to their icons like "Letter from X regarding Y".
* Whenever I gather a file (regardless of source) associated with the project I drop that inside its "Project Support Materials" folder.
* When a project is finished/dropped I move its corresponding directory into a folder called "Archive".

This allows OmniFocus to become a hub for any information related to any of the projects going on at work. Instead of thinking "where did I put that document" (navigating) or what did I name that document (spotlight) I can just go into omnifocus and get a birds eye view of my project resources.
And, I have zero loose files on my desktop!
 
I like this approach a lot. I've been doing something similar along the lines of using OmniFocus as a "hub" for all my projects and organizing related materials with files and folders linked into the OF Note field. But mine isn't as organized as yours. I think I'll give it a try. Thanks for the post!
 
 


Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Resource management as a project or context Aniseedvan Applying OmniFocus 2 2012-05-10 01:44 PM
OmniFocus & Project Management Workflow Question rrkpl OmniFocus 1 for Mac 3 2011-10-24 09:36 AM
Project Management Shawn Wright OmniFocus Extras 5 2009-08-28 01:12 AM
resource management dcfish OmniPlan General 3 2008-07-14 08:18 AM


All times are GMT -8. The time now is 01:29 AM.


Powered by vBulletin® Version 3.8.7
Copyright ©2000 - 2024, vBulletin Solutions, Inc.