Originally Posted by bigcloits
Well, good to know someone isn’t as befuddled as I am! What’s your secret ...? Do you do anything in particular with OF to prevent these “do’h” moments that so many other users are having? Or are you just a bit brighter? ;-)
Or perhaps you are calmer. I am inclined to “panic” when I can’t find data. I jump to conclusions. I assume the worst (not without some justification). If I would only just stay calm and realize that, in the case of OF, it’s just a matter of perspective (pun intended), I’m sure this wouldn’t happen. But, of course, lots of computer users respond to the appearance of lost data in this way ...
I am a bit calm but not too bright.
Here is what I did/do.
- Set up perspectives for Waiting For, Daily To Do, Work Context, Needs Review each with a different window with a size/placement that makes sense.
- I take OmniFocus away from the doing. I only use it to CAPTURE not to do. You know what
you are supposed to do by looking at lists.
- I use the repeating a lot. If I build a great project with lots of tasks and I know I have to do it again, I set it to repeat.
- I made OF part of my Weekly Review, meaning I now "Review stalled projects @ OmniFocus" and "Review Projects on Hold @ OmniFocus" and "Empy OmniFocus inbox @ OmniFocus" and I put that all in a weekly repeating project at the ROOT of OF (start on Friday, Due on Sunday)
- I created folders for logical separation but not too many (Home/Finances/Health/Websites/Business/ and a few others) and make sure there are under 10 active projects in each.
- I use the ToodleDo script so I can enter tasks from FireFox at work (no Mac).
- I try not to set due dates unless it is ACTUALLY do on that day
- I put a lot of projects on hold since I know they will bounce back up in my weekly review and I trust that.
- I made my project review default 1 month
- I have gotten over the "this is a new fun tool to play with" feeling and have moved into "this is a tool to help me be proactive and organized"
- I start up OF every morning and check to see if there are things burning (Red) or simmering (Yellow) and since I don't set things to due dates unless the NEED to be, this is not crazed or a lot.
- I get enough Contexts so each context has no more than 10 things on it any time. This makes context list scanning and priority easier.
- I waste a lot of time here! :)