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Context Search and Replace script Thread Tools Search this Thread Display Modes
Note: You don't need a script to do this, see post below.

This script will find all tasks with a context that you select from a list, and change the context of those tasks to another one that you also select from a list. The lists show the hierarcy of contexts, i.e. "Home:Upkeep (8)" optionally (default is on) showing a count of tasks for each context.

I orginally wrote this to clean up the lingering Import:whatever contexts from my GTD import, but it can also be used to consolidate contexts.

The Applescript code:
	OmniFocus context search and replace script
	User selects a search context and a replace context from lists of all contexts in the document. Script then
	finds all tasks with the search context and changes the context to the replace context.
	To Do:
		also change the default context for projects?
	v1.1, 1/28/08, for OmniFocus 1.0, tested on Mac OS X 10.5.1
	by David A of Mentor Software, Inc.
global contextNameList
global contextIDList
property showTaskCount : true -- include the count of tasks for each context in the list of contexts


on main()
	global contextNameList, contextIDList
	local searchContextName, replaceContextName, searchContextID, replaceContextID, searchTasks, aTask, taskCount
	-- Make two equal-length parallel lists, contextNameList has the names and contextIDList holds the IDs of every context in the document
	--Ask the user which context to search for, and what it will be replaced with in each matching task.
	set searchContextName to item 1 of (choose from list contextNameList with title "Context Search and Replace" with prompt "Choose a context to be replaced:")
	set replaceContextName to item 1 of (choose from list contextNameList with title "Context Search and Replace" with prompt "Choose a context to replace with:")
	-- convert the task name to a task ID string
	set searchContextID to ContextNameToID(searchContextName)
	set replaceContextID to ContextNameToID(replaceContextName)
	if (searchContextID is "") or (replaceContextID is "") then -- bug check
		display dialog "Error in the code"
	end if
	--Do the replace
	set taskCount to 0
	tell first document of application "OmniFocus"
		tell context id searchContextID
			set searchTasks to every task
			repeat with aTask in searchTasks
				set context of aTask to context id replaceContextID
			end repeat
			set taskCount to count of searchTasks
		end tell
	end tell
	display dialog ("Changed " & taskCount as text) & " tasks from " & searchContextName & " to " & replaceContextName buttons {"OK"} default button "OK"
end main

on ContextNameToID(theContextName)
	-- lookup the ID in contextIDList that coresponds to the name theContextName in contextNameList
	global contextNameList, contextIDList
	local i, aName
	set i to 1
	repeat with aName in contextNameList
		if theContextName = (aName as text) then exit repeat
		set i to i + 1
	end repeat
	if i is less than or equal to (count of contextNameList) then
		return item i in contextIDList
		return 0
	end if
end ContextNameToID

on MakeContextLists()
	-- fills in contextNameList, contextIDList
	global contextNameList, contextIDList
	local aContext, aContextID, taskCount, i
	set contextNameList to {}
	set contextIDList to {}
	tell first document of application "OmniFocus"
		repeat with aContext in contexts
			GatherContexts of me from aContext below ""
		end repeat
	end tell
	if showTaskCount then
		set i to 1
		tell first document of application "OmniFocus"
			repeat with aContextID in contextIDList
				tell context id aContextID
					set taskCount to count of every task
				end tell
				if i = 1 then
					set item i of contextNameList to ((item i of contextNameList & "    (" & taskCount as rich text) & " tasks)")
					set item i of contextNameList to ((item i of contextNameList & "    (" & taskCount as rich text) & ")")
				end if
				set i to i + 1
			end repeat
		end tell
	end if
end MakeContextLists

on GatherContexts from aContext below parentContexts
	--This is recursively called to gather the name and ID of every context
	global contextNameList, contextIDList
	local childContext
	tell first document of application "OmniFocus"
		if parentContexts is "" then
			set parentContexts to name of aContext
			set parentContexts to parentContexts & ":" & name of aContext
		end if
		copy parentContexts to the end of contextNameList
		copy (id of aContext) to the end of contextIDList
		repeat with childContext in contexts of aContext
			GatherContexts of me from childContext below parentContexts
		end repeat
	end tell
end GatherContexts

Last edited by davidamis; 2008-01-31 at 12:29 PM.. Reason: reference later post
super duper
Doh! not really needed.

As Ken Case pointed out (in an email to me), you don't really need a script to do this. You can go go to context mode, select all of the tasks in a given context, and drag them to another context. Oh well. I did find out how to script OmniFocus. Perhaps parts of the code can be used in another script.


Last edited by davidamis; 2008-01-31 at 12:27 PM.. Reason: moved title inside message.

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