Prioritizing is easy when you only have a handful of tasks. But when your projects and tasks start growing, prioritizing is not as efficient.
Imagine using the ABC priority. Then use A1 for high priority, A2 for high priority but in 2nd place, A3 for 3rd place. Then B1, B2, B3, etc.
But sometimes we mislabel something as high priority when it really isn't. There is a test for Level 1 priority, Level 2 priority, and everything else.
I relabelled the following perspectives and put them on my toolbar to indicate Priorities. No tags required
High Priority - Priority 1
(originally titled Due perspective)
Refer to your Due perspective to look for urgent, high priority items. These are time-sensitive tasks that are either due or due soon. You should be working on these items first.
If I want something to be labelled as urgent, I set the due date to today. I can also set it to a future date. When that date approaches, the task will appear in this perspective because it will be due soon. When the task turns red, I know that I really have to work on this immediately because it is either due today or is already overdue.
Medium Priority - Priority 2
(originally titled flag perspective)
Refer to your flagged perspective to look for the second level of items. These are items that you want to focus on your attention this week. You can work on these items after you've finished your due tasks.
I flag all of these items to indicate Priority 2 items.
Low Priority - Priority 3
(originally titled Next Actions available)
Anything left are all discretionary tasks that can be done at your leisure.
These tasks do not have a due date and also are not flagged.
Micromanaging and shuffling things between @Online-P1, @Online-P2 will not be easy. It may look fun in the beginning. But when you start amassing a larger list, it becomes cumbersome to re-prioritize.
If you start to go granular and try to apply A1, A2, B1, B2, C1, C2, C3, you'll go nuts from micromanaging. When someone else comes in and says that their request is more urgent, you end up shuffling things downward or upward trying to move tasks around. It gets pretty pointless to prioritize because everyone else thinks their request is the most urgent. So, your priorities and someone else's priorities will not match and result in even more friction.