The Omni Group
These forums are now read-only. Please visit our new forums to participate in discussion. A new account will be required to post in the new forums. For more info on the switch, see this post. Thank you!

Go Back   The Omni Group Forums > OmniFocus > OmniFocus Extras
FAQ Members List Calendar Search Today's Posts Mark Forums Read

 
Reusable approach to exporting from OF Thread Tools Search this Thread Display Modes
In case anyone needs to write a custom data exporter for OmniFocus, the sample code below might conceivably be helpful.

I have drafted the first version of a re-usable function, SelectedInOF(), which simply returns a nested applescript list representation of the OF tree(s) selected in a Project view or a Context view.

It is generally fairly straightforward to use its output to transfer data to some other application or format.

In another post, I have shown how SelectedInOF() can be used to export data to OmniPlan.

(A second post illustrates the use of SelectedInOF() to export from OF to the Merlin 2 project management package).

The following illustrative draft exports to OmniOutliner Pro, including the various OF fields as OmniOutliner columns. (It differs from an applescript which I posted some years ago in that it allows for export from Context views).

(Note that all the visible children of any selected parent element are exported, so there is no need to select children as well as parents)

Code:
-- Illustrative draft Ver 0.8

-- Copies anything selected in Omnifocus (Project or Context View) into OmniOutliner
-- Including the following fields: DONE, NOTE, CONTEXT or PROJECT, START, DUE, COMPLETED, DURATION, FLAGGED}
-- Note that the whole sub-tree is copied, so only 'parent' elements need to be selected.
-- The destination is the currently open OmniOutliner document.
-- (A fresh OmniOutliner document is created if none is open)

property pPROJECT : "project"
property pTASK : "task"
property pINBX_TASK : "inbox task"
property pITEM : "item"

property pColProjContext : 3 as integer
property pSTART : 4 as integer
property pDUE : 5 as integer
property pCOMPLETED : 6 as integer
property pDURATION : 7 as integer
property pFLAGGED : 8 as integer

on run
	PlaceInOO(SelectedInOF())
end run

-- READ SELECTED OmniFocus CONTENT TREE(S) TO NESTED APPLESCRIPT LISTS - Ver.04

on SelectedInOF()
	tell application "OmniFocus"
		tell front window
			set blnContext to ((selected view mode identifier) is not equal to pPROJECT)
			
			repeat with oPanel in {content, sidebar}
				set lstNodes to value of (selected trees of oPanel where class of its value ≠ item)
				set lngNodes to count of lstNodes
				if lngNodes > 0 then exit repeat
			end repeat
			set blnAll to (lngNodes < 1)
			if blnAll then set lstNodes to value of (trees of content where class of its value ≠ item)
		end tell
		
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if (its class) is not folder then
					if (number of tasks) > 0 then
						set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, "", start date, due date, completion date, estimated minutes, flagged}
					else
						set item i of lstNodes to {name, completed, {}, note, "", start date, due date, completion date, estimated minutes, flagged}
					end if
				else
					if (number of projects) > 0 then
						set item i of lstNodes to {name, false, my ListSubNodes(its projects, blnContext, blnAll), note, "", missing value, missing value, missing value, missing value, false}
					else
						set item i of lstNodes to {name, false, {}, note, "", missing value, missing value, missing value, missing value, false}
					end if
				end if
			end tell
		end repeat
		
		return {lstNodes, blnContext}
	end tell
end SelectedInOF

on ListSubNodes(lstNodes, blnContext, blnAll)
	using terms from application "OmniFocus"
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if blnContext then
					set oParent to its containing project
				else
					set oParent to its context
				end if
				if oParent is not missing value then
					set strParent to name of oParent
				else
					set strParent to ""
				end if
				
				if (number of tasks) > 0 then
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, strParent, start date, due date, completion date, estimated minutes, flagged}
				else
					set item i of lstNodes to {name, completed, {}, note, strParent, start date, due date, completion date, estimated minutes, flagged}
				end if
			end tell
		end repeat
		return lstNodes
	end using terms from
end ListSubNodes


-- PLACING IN OMNIOUTLINER

on PlaceInOO({lstTasks, blnContext})
	if (length of lstTasks > 0) then
		tell application id "OOut"
			activate
			set docTarget to make new document at before documents
			set bounds of (front window) to {0, 0, 1000, 500}
			
			-- Create required columns
			tell docTarget
				if blnContext then
					make new column with properties {type:rich text, name:"Project"}
				else
					make new column with properties {type:rich text, name:"Context"}
				end if
				repeat with recProps in {{type:date, name:"Start"}, {type:date, name:"Due"}, {type:date, name:"Completed"}, ¬
					{type:duration, name:"Duration"}, {type:checkbox, name:"Flagged", width:64}}
					make new column with properties recProps
				end repeat
			end tell
			
			my Tasks2OO(lstTasks, docTarget)
			tell docTarget to set expanded of every row to true
			return docTarget
		end tell
	end if
end PlaceInOO

on Tasks2OO(lstTasks, oParent)
	tell application id "OOut"
		tell oParent
			repeat with oTask in lstTasks
				set {strName, blnDone, lstChiln, strNote, strProjContext, dteStart, dteDue, dteDone, lngMins, blnFlagged} to oTask
				
				if length of strNote > 0 then
					set recRow to {topic:strName, note:strNote, expanded:true}
				else
					set recRow to {topic:strName, expanded:true}
				end if
				if blnDone then set recRow to recRow & {state:checked}
				
				tell (make new row at end of children with properties recRow)
					if strProjContext is not missing value then set value of cell pColProjContext to strProjContext
					if dteStart is not missing value then set value of cell pSTART to dteStart
					if dteDue is not missing value then set value of cell pDUE to dteDue
					if blnDone then if (dteDone is not missing value) then set value of cell pCOMPLETED to dteDone
					if lngMins > 0 then set value of cell pDURATION to lngMins / 60
					if blnFlagged then set state of cell pFLAGGED to checked
					
					if (length of lstChiln > 0) then my Tasks2OO(lstChiln, it)
				end tell
			end repeat
		end tell
	end tell
end Tasks2OO

Last edited by RobTrew; 2011-06-24 at 09:12 AM.. Reason: Ver 0.8 (including ver 0.3 of SelectedInOF())
 
Hi Rob just wanted to say how well your piece of code works! I spent all morning trying to get my task list for a subset of experiments into a format that looked OK in Word. Grabbing it into OO with your script and then exporting it into Word was the final solution. I really think the Export option from OF should be improved but in the mean time your script works very well! Thanks.
-Chris
 
Good !!

(Haven't looked at it for a while, and just made a couple of quick edits - possibly fractionally faster now, but imperceptible in practice, I suspect :-)
 
Quote:
Originally Posted by RobTrew View Post
Good !!

(Haven't looked at it for a while, and just made a couple of quick edits - possibly fractionally faster now, but imperceptible in practice, I suspect :-)
Rob, Not sure if you will ever come back to this but now with Omnipressence OO is suddenly interesting to me again. For some reason though when I run version .08 or .9 of this script it does not copy the project name over. All the other fields end up in the right column...Any chance you could dust it off and take a quick look?
 
The approach it takes (in exports from project view) is that the names of selected projects are exported as part of the Topic tree.

Would you prefer a version with a project name column as well ?
 
Rob, Wow! Thanks for the fast response. See the attached screenshot... This is after I ran the script on the selected task. It fills in everything but the project column. So I guess yes, is there away to have the project name (full hierarchy) into the project column that it creates. - Does that make sense?
Attached Thumbnails
Click image for larger version

Name:	Screen Shot 2013-05-25 at 10.51.03 AM.jpg
Views:	366
Size:	80.4 KB
ID:	2849  
 
We can no longer update earlier posts, but I think this version may fix that for export from Context view, though not will the full path. I'll take a look at the latter.

Code:
-- Illustrative draft Ver 1.0

-- Copies anything selected in Omnifocus (Project or Context View) into OmniOutliner
-- Including the following fields: DONE, NOTE, CONTEXT or PROJECT, START, DUE, COMPLETED, DURATION, FLAGGED}
-- Note that the whole sub-tree is copied, so only 'parent' elements need to be selected.
-- The destination is the currently open OmniOutliner document.
-- (A fresh OmniOutliner document is created if none is open)

property pPROJECT : "project"
property pTASK : "task"
property pINBX_TASK : "inbox task"
property pITEM : "item"

property pColProjContext : 3 as integer
property pSTART : 4 as integer
property pDUE : 5 as integer
property pCOMPLETED : 6 as integer
property pDURATION : 7 as integer
property pFLAGGED : 8 as integer

on run
	PlaceInOO(SelectedInOF())
end run

-- READ SELECTED OmniFocus CONTENT TREE(S) TO NESTED APPLESCRIPT LISTS - Ver.04

on SelectedInOF()
	tell application "OmniFocus"
		tell front window
			set blnContext to ((selected view mode identifier) is not equal to pPROJECT)
			
			repeat with oPanel in {content, sidebar}
				set lstNodes to value of (selected trees of oPanel where class of its value ≠ item)
				set lngNodes to count of lstNodes
				if lngNodes > 0 then exit repeat
			end repeat
			set blnAll to (lngNodes < 1)
			if blnAll then set lstNodes to value of (trees of content where class of its value ≠ item)
		end tell
		
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if blnContext then
					set oParent to its containing project
				else
					set oParent to its context
				end if
				if oParent is not missing value then
					set strParent to name of oParent
				else
					set strParent to ""
				end if
				if (its class) is not folder then
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, strParent, start date, due date, completion date, estimated minutes, flagged}
				else
					set item i of lstNodes to {name, false, my ListSubNodes(its projects, blnContext, blnAll), note, strParent, missing value, missing value, missing value, missing value, false}
				end if
			end tell
		end repeat
		
		return {lstNodes, blnContext}
	end tell
end SelectedInOF

on ListSubNodes(lstNodes, blnContext, blnAll)
	if lstNodes ≠ {} then
		using terms from application "OmniFocus"
			repeat with i from 1 to length of lstNodes
				tell item i of lstNodes
					if blnContext then
						set oParent to its containing project
					else
						set oParent to its context
					end if
					if oParent is not missing value then
						set strParent to name of oParent
					else
						set strParent to ""
					end if
					
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, strParent, start date, due date, completion date, estimated minutes, flagged}
				end tell
			end repeat
			return lstNodes
		end using terms from
	else
		{}
	end if
end ListSubNodes


-- PLACING IN OMNIOUTLINER

on PlaceInOO({lstTasks, blnContext})
	if (length of lstTasks > 0) then
		tell application id "OOut"
			activate
			set docTarget to make new document at before documents
			set bounds of (front window) to {0, 0, 1000, 500}
			
			-- Create required columns
			tell docTarget
				if blnContext then
					make new column with properties {type:rich text, name:"Project"}
				else
					make new column with properties {type:rich text, name:"Context"}
				end if
				repeat with recProps in {{type:date, name:"Start"}, {type:date, name:"Due"}, {type:date, name:"Completed"}, ¬
					{type:duration, name:"Duration"}, {type:checkbox, name:"Flagged", width:64}}
					make new column with properties recProps
				end repeat
			end tell
			
			my Tasks2OO(lstTasks, docTarget)
			tell docTarget to set expanded of every row to true
			return docTarget
		end tell
	end if
end PlaceInOO

on Tasks2OO(lstTasks, oParent)
	tell application id "OOut"
		tell oParent
			repeat with oTask in lstTasks
				set {strName, blnDone, lstChiln, strNote, strProjContext, dteStart, dteDue, dteDone, lngMins, blnFlagged} to oTask
				
				if length of strNote > 0 then
					set recRow to {topic:strName, note:strNote, expanded:true}
				else
					set recRow to {topic:strName, expanded:true}
				end if
				if blnDone then set recRow to recRow & {state:checked}
				
				tell (make new row at end of children with properties recRow)
					if strProjContext is not missing value then set value of cell pColProjContext to strProjContext
					if dteStart is not missing value then set value of cell pSTART to dteStart
					if dteDue is not missing value then set value of cell pDUE to dteDue
					if blnDone then if (dteDone is not missing value) then set value of cell pCOMPLETED to dteDone
					if lngMins > 0 then set value of cell pDURATION to lngMins / 60
					if blnFlagged then set state of cell pFLAGGED to checked
					
					if (length of lstChiln > 0) then my Tasks2OO(lstChiln, it)
				end tell
			end repeat
		end tell
	end tell
end Tasks2OO
 
Here's a first sketch of a version which tries to export the full project/context paths:

Code:
-- Illustrative draft Ver 1.1

-- Copies anything selected in Omnifocus (Project or Context View) into OmniOutliner
-- Including the following fields: DONE, NOTE, CONTEXT or PROJECT, START, DUE, COMPLETED, DURATION, FLAGGED}
-- Note that the whole sub-tree is copied, so only 'parent' elements need to be selected.
-- The destination is the currently open OmniOutliner document.
-- (A fresh OmniOutliner document is created if none is open)

property pPROJECT : "project"
property pTASK : "task"
property pINBX_TASK : "inbox task"
property pITEM : "item"

property pColProjContext : 3 as integer
property pSTART : 4 as integer
property pDUE : 5 as integer
property pCOMPLETED : 6 as integer
property pDURATION : 7 as integer
property pFLAGGED : 8 as integer

on run
	PlaceInOO(SelectedInOF())
end run

-- READ SELECTED OmniFocus CONTENT TREE(S) TO NESTED APPLESCRIPT LISTS - Ver.04

on SelectedInOF()
	tell application "OmniFocus"
		tell front window
			set blnContext to ((selected view mode identifier) is not equal to pPROJECT)
			
			repeat with oPanel in {content, sidebar}
				set lstNodes to value of (selected trees of oPanel where class of its value ≠ item)
				set lngNodes to count of lstNodes
				if lngNodes > 0 then exit repeat
			end repeat
			set blnAll to (lngNodes < 1)
			if blnAll then set lstNodes to value of (trees of content where class of its value ≠ item)
		end tell
		
		repeat with i from 1 to length of lstNodes
			tell item i of lstNodes
				if blnContext then
					set oParent to its containing project
				else
					set oParent to its context
				end if
				if oParent is not missing value then
					set strParent to my ReadNodePath(oParent)
				else
					set strParent to ""
				end if
				if (its class) is not folder then
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, strParent, start date, due date, completion date, estimated minutes, flagged}
				else
					set item i of lstNodes to {name, false, my ListSubNodes(its projects, blnContext, blnAll), note, strParent, missing value, missing value, missing value, missing value, false}
				end if
			end tell
		end repeat
		
		return {lstNodes, blnContext}
	end tell
end SelectedInOF

on ListSubNodes(lstNodes, blnContext, blnAll)
	if lstNodes ≠ {} then
		using terms from application "OmniFocus"
			repeat with i from 1 to length of lstNodes
				tell item i of lstNodes
					if blnContext then
						set oParent to its containing project
					else
						set oParent to its context
					end if
					if oParent is not missing value then
						set strParent to ReadNodePath(oParent)
					else
						set strParent to ""
					end if
					
					set item i of lstNodes to {name, completed, my ListSubNodes(its tasks, blnContext, blnAll), note, strParent, start date, due date, completion date, estimated minutes, flagged}
				end tell
			end repeat
			return lstNodes
		end using terms from
	else
		{}
	end if
end ListSubNodes


-- PLACING IN OMNIOUTLINER

on PlaceInOO({lstTasks, blnContext})
	if (length of lstTasks > 0) then
		tell application id "OOut"
			activate
			set docTarget to make new document at before documents
			set bounds of (front window) to {0, 0, 1000, 500}
			
			-- Create required columns
			tell docTarget
				if blnContext then
					make new column with properties {type:rich text, name:"Project"}
				else
					make new column with properties {type:rich text, name:"Context"}
				end if
				repeat with recProps in {{type:date, name:"Start"}, {type:date, name:"Due"}, {type:date, name:"Completed"}, ¬
					{type:duration, name:"Duration"}, {type:checkbox, name:"Flagged", width:64}}
					make new column with properties recProps
				end repeat
			end tell
			
			my Tasks2OO(lstTasks, docTarget)
			tell docTarget to set expanded of every row to true
			return docTarget
		end tell
	end if
end PlaceInOO

on Tasks2OO(lstTasks, oParent)
	tell application id "OOut"
		tell oParent
			repeat with oTask in lstTasks
				set {strName, blnDone, lstChiln, strNote, strProjContext, dteStart, dteDue, dteDone, lngMins, blnFlagged} to oTask
				
				if length of strNote > 0 then
					set recRow to {topic:strName, note:strNote, expanded:true}
				else
					set recRow to {topic:strName, expanded:true}
				end if
				if blnDone then set recRow to recRow & {state:checked}
				
				tell (make new row at end of children with properties recRow)
					if strProjContext is not missing value then set value of cell pColProjContext to strProjContext
					if dteStart is not missing value then set value of cell pSTART to dteStart
					if dteDue is not missing value then set value of cell pDUE to dteDue
					if blnDone then if (dteDone is not missing value) then set value of cell pCOMPLETED to dteDone
					if lngMins > 0 then set value of cell pDURATION to lngMins / 60
					if blnFlagged then set state of cell pFLAGGED to checked
					
					if (length of lstChiln > 0) then my Tasks2OO(lstChiln, it)
				end tell
			end repeat
		end tell
	end tell
end Tasks2OO


on ReadNodePath(oNode)
	set lst to GetNodePath(oNode, "")
	set {dlm, my text item delimiters} to {my text item delimiters, ":"}
	set str to lst as string
	set my text item delimiters to dlm
	return str
end ReadNodePath

on GetNodePath(oNode, strProjMarker)
	tell application id "OFOC"
		set {cClass, oParent, strName} to {class, container, name} of oNode
		set cParentClass to class of oParent
		if cParentClass is document or cParentClass is folder then
			if cClass is task or cClass is project then
				tell oNode
					if (cClass is project) or (it is root task of its containing project) then
						if strProjMarker ≠ "" then
							set strName to strName & strProjMarker
						end if
						
						set oFolder to folder of containing project of oNode
						if oFolder is not missing value then
							set cParentClass to folder
							set oParent to oFolder
						end if
					end if
				end tell
			end if
		end if
		if cParentClass is not document then
			return my GetNodePath(oParent, strProjMarker) & {strName}
		else
			return {strName}
		end if
	end tell
end GetNodePath
 
Rob, Works like a champ. Thanks for the fast work and on a Saturday too. Awesome.
 
Rob,

I have been experimenting with ways to export from OF to OO using this script (direct OO) and the one below (through OMPL). Both are winners. Thank you.

My ultimate goal is to export existing & completed OF tasks preserving the original features (links to emails, embedded files), etc.

I had two questions.

1. Can the link to the original email be preserved for any exported notes?

- In the direct to OPML, the note (as email) format is jumbled & difficult to read, but it sort of preserve the link to the original email as it does in the OF task if you search through all the jumble. This is useful.

- In the direct OO, the note (as email) format is preserved & readable (which is great), but it does not preserve the link to the original email as found in OF


2. How difficult is exporting attachments?

Note: The location of the OPML export script
http://forums.omnigroup.com/showthread.php?t=25965
Script: Filtered export to iThoughtsHD & OPML (& .txt)

Last edited by thart; 2014-01-02 at 02:53 PM..
 
 


Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes


Similar Threads
Thread Thread Starter Forum Replies Last Post
Clumsy approach Chris Crawford OmniGraffle General 6 2012-06-20 02:46 PM
Reusable Icons / Text in Quick Entry Veritrope OmniFocus Extras 3 2012-02-04 08:13 AM
Multi-language approach trinix OmniGraffle General 0 2011-06-04 02:12 AM
General Approach for Template Use miinwa OmniGraffle General 1 2010-10-29 03:55 PM
Feature request: Reusable Projects Wessel OmniFocus 1 for Mac 10 2008-10-23 06:07 AM


All times are GMT -8. The time now is 12:50 PM.


Powered by vBulletin® Version 3.8.7
Copyright ©2000 - 2017, vBulletin Solutions, Inc.